What are the responsibilities and job description for the Office Administrator position at TalentRemedy?
Our client is seeking a proactive, detail-oriented Office Manager to support firm leadership and help grow a mission-driven design practice grounded in the values of Stewardship, Integrity, Rigor, Collaboration, and Innovation. This role is ideal for someone who thrives in a small-firm environment and has experience in design, construction, or professional services.
What You’ll Do
- Manage day-to-day office operations, including greeting visitors, handling mail and deliveries, maintaining supplies, and overseeing vendor relationships.
- Support administrative functions such as filing systems, onboarding, maintaining licenses and registrations, bank deposits, and assisting with monthly invoicing.
- Assist with proposals, contracts, and project coordination, including timekeeping and project tracking using BQE CORE.
- Provide marketing support through website and social media updates, CRM management, and preparation of proposal and outreach materials.
- Coordinate team events and contribute to a positive, organized office culture.
What We’re Looking For
- Experience managing daily operations in a small firm; AEC industry exposure preferred.
- Strong written, verbal, and interpersonal communication skills.
- Proficiency with Microsoft Office 365; familiarity with Adobe InDesign, CRM systems, social media platforms, and project management tools such as Monday.com.
- Highly organized, adaptable, and comfortable working independently in a fast-paced environment.
- A collaborative, proactive, and solutions-oriented mindset.
Requirements
- Bachelor’s or Associate’s degree preferred in business, communications, marketing, or related fields.
- High proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams).
- Familiarity with InDesign, QuickBooks Online, CRM platforms, and standard bookkeeping practices.
- High school diploma or GED required.
Location Options
- Norfolk, VA (Hampton Roads Region)