Purchasing Coordinator

Job Title: Purchasing Coordinator

Monthly Pay: $4,161 - $5,758 USD per month

Summary:

A purchasing request arrives, gets checked, moves through approval and supplier confirmation, and closes with a clear record of what was received. The Purchasing Coordinator organizes this workflow within the purchasing team under a purchasing manager, helping internal teams obtain needed products and services without avoidable delays. This fully remote position offers work from home in Oklahoma, United States, collaborating with requesters, suppliers, department approvers, and receiving contacts through desk-based systems. Accurate updates keep everyone informed about quantities, prices, expected delivery, and unresolved questions throughout each request. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Job Responsibilities:

• Monitor incoming purchasing requests through a shared email queue and a procurement platform such as Coupa, identifying requested items, quantities, required dates, and requester contact information.

• Review each request for complete specifications, available supplier details, and required approval information; ask the requester to clarify missing or conflicting information before proceeding.

• Request supplier quotations using approved purchasing procedures, organizing responses so the purchasing manager can compare price, availability, delivery expectations, and product suitability.

• Prepare purchase orders from approved requests, check item descriptions and agreed pricing, and route them to the appropriate department approver before release.

• Send approved purchase orders to suppliers and obtain acknowledgment of quantities, prices, and expected delivery dates, recording any differences for review.

• Maintain current request status, supplier responses, approval progress, and next steps in the procurement platform so colleagues can understand each purchase without repeating inquiries.

• Organize outstanding actions through a project management tool such as monday.com, keeping ownership and follow-up dates visible to the purchasing team.

• Follow up with suppliers when confirmations or delivery updates are overdue, and promptly notify requesters when timing changes could affect their needs.

• Escalate unavailable items, unexplained price differences, and repeated delays to the purchasing manager, presenting verified details and available alternatives without making unapproved commitments.

• Confirm receipt with internal receiving contacts, resolve outstanding quantity questions with suppliers, and close completed requests; quality is judged by accuracy, turnaround, complete notes, and timely follow-up.

Qualifications:

• High school diploma or equivalent.

• About 1-2 years of experience in purchasing coordination, procurement support, or closely related administrative work preferred.

• Familiarity with purchase requests, purchase orders, supplier quotations, approval routes, and the sequence from request review through receipt confirmation.

• Understanding of how item specifications, quantities, unit prices, and delivery dates affect purchasing accuracy and requester expectations.

• Familiarity with a procurement platform such as Coupa and a project management tool such as monday.com preferred; willingness to learn established workflows.

• Clear written and verbal communication for obtaining supplier updates, clarifying requester needs, and explaining outstanding actions without ambiguity.

• Ability to organize concurrent requests, compare quotation details carefully, and recognize issues that need a purchasing manager's decision.

• A reliable computer, high-speed internet, and quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.

• Authorization to work in the United States.

Perks & Benefits:

• Fully remote, desk-based work from home in Oklahoma.

• Structured onboarding and training on the named procurement and project management systems and established purchasing procedures.

• Regular check-ins with the purchasing manager as team lead to review questions, priorities, and development.

• Opportunities to build purchasing coordination, supplier communication, quotation comparison, and purchase order tracking skills.

• Health coverage, paid leave, a 401(k), bonus opportunities, and stipends.