Legal Assistant/Office Manager

Legal Assistant - Naples

Full Job Description
Currently seeking a Legal Assistant with 3 years of prior Insurance Defense experience, preferably in the areas of medical malpractice and healthcare defense.
Primary Responsibilities

• Maintain attorney's calendars, ensuring deadlines and events are appropriately calendared and met. Schedules appointments, depositions, meetings, inspections, hearings, etc., and keep appointment calendars for the candidate’s team of attorneys.
• Assist attorneys in drafting, proofreading, redacting, and editing various documents and contracts for correct spelling, grammar, punctuation, format and content.
• Manage billing for assigned attorneys (time entry, pre-bills, invoicing) and ensuring compliance with client billing guidelines.
• Handle incoming invoices from vendors, experts, and other third-parties for services rendered to the firm on behalf of our clients.
• Submit New Case Assignments, Conflict Checks, and manage other matter-related updates. Submit and Prepare files for closure.
• Answer telephone and routine questions from clients and team members and/or route calls to appropriate staff members.
• Assist with the organization of client materials and attorney work product.
• Handle court filings and submissions through the Florida E-Filing Portal, E-Courtesy, E-Service, JAWS, CM/ECF, and services and submission to opposing counsel.
• Manage Case Glide, Acuity, Legal Tracker, and other litigation management portals to update clients.
• Efficiently and thoroughly understand how to use all necessary Firm software.
• Perform administrative duties such as client file management, general correspondence, expense reports, CLE tracking, check requests, etc.

Skills & Abilities

• Attendance & Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent.
• Communication: Possess excellent verbal and written communication skills.
• Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
• Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently.
• Professionalism: Approach others in a tactful manner; treat others with respect; react well under pressure.
• Team Work: Contribute to building a positive team spirit; support everyone’s efforts to succeed.
• Technical Skills: Possess basic PC skills; Ability to use phone system, copier, scanner, fax, and printer.

Minimum Qualifications

• High school diploma from an accredited institution.
• Minimum of three - five years of experience required.

Benefits
Comprehensive benefits package for staff that includes medical, dental, and vision benefits, paid time off, paid holidays, 401(k) and profit sharing, life insurance, short-term disability. We also offer optional benefits such as critical care, accident and hospital indemnity insurance, life insurance for dependents. Our firm is committed to our employees and we host monthly employee appreciation events.

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• How many years of prior Insurance Defense experience, in the areas of medical malpractice and healthcare defense?
• How many years of experience in handling court filings and submissions through the Florida E-Filing Portal, E-Courtesy, E-Service, JAWS, CM/ECF, and services and submission to opposing counsel.
• How many years do you have managing billing for assigned attorneys (time entry, pre-bills, invoicing)?
• Do you have Elite 3E experience?

Work Location: In person

Salary : $50,000 - $65,000