Communication Specialist II

Job Title: Communication Specialist II
Job Location: Charlotte, NC
Contract Duration: 3 years Contract 
Pay Rate: $30/hr on W2

Role Summary:
The role supports leadership engagement planning, communications development and operational execution for ***'s senior leadership meetings and enterprise-wide events. Working closely with the Lead Communications Manager, this role helps ensure leaders are prepared, large-scale events are executed flawlessly and enterprise strategy and key messages are consistently delivered.
The role is responsible for updating key messages and the editorial calendar based on new insights and initiatives, ensuring adherence to the governance model and supporting Corporate Communications alignment and process improvement efforts, including pilots of AI-enabled tools.

Key Responsibilities:
Support development of leadership meeting and event materials, including agendas, presentations, talking points and logistics notes.
Assist with coordination and execution of ELT and DELC leadership meetings and large-scale enterprise events such as Open Forums and the James B. Duke Awards.
Track timelines, deliverables and dependencies to ensure leaders and presenters are prepared.
Help ensure strategy and key messages are accurately reflected and consistent across materials and events.
Support Corporate Communications alignment by helping maintain awareness of upcoming initiatives and shared messaging priorities.
Coordinate with event services, IT/AV, security and other partners to support logistics and technology for meetings and events.
Maintain planning tools and content repositories (e.g., Airtable).
Assist with budget tracking, invoice processing and expense reconciliation.
Conduct research and compile background materials to support strategy and messaging development.
Support testing and rollout of AI-enabled tools for content development or operational workflows.
Provide on-site or virtual event support as needed.

Qualifications:
Bachelor's degree in Communications, Business, Marketing, or related field.
3-5 years of experience in communications, events, project coordination or corporate operations.
Strong writing and editing skills with ability to produce executive-level content.
Experience supporting meetings or large-scale events.
Strong organizational and time-management skills.
Comfort learning new tools and technologies; interest in AI or process improvement a plus.
Basic budgeting or administrative experience preferred.

Additional Preferred Qualifications:
Highly organized and dependable, with strong attention to detail.
Proactive and eager to learn, especially around strategy and operations.
Clear communicator, comfortable supporting senior leaders and partners.
Adaptable and flexible, able to pivot quickly as priorities change.
Calm under pressure, maintaining quality in fast-paced environments.
Collaborative and service-oriented, with a strong team mindset.
Professional and discreet, trusted with sensitive information.
Curious and solution-oriented, motivated to improve how work gets done.

Technical Skills:
Proficiency in Microsoft Office Suite (Teams, Excel, PowerPoint)
Comfort learning new tools and technologies (Airtable training provided)
Interest in AI tools and process improvement.

What Makes This Role Unique
This is not a traditional event planning role. While event coordination is a significant component, this position is fundamentally a communications role within Corporate Communications. The successful candidate will work with ***'s dedicated event services team rather than performing event planning functions directly. The focus is on strategic communications, executive engagement, and ensuring consistent messaging across the enterprise.

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