Executive Assistant to CEO

Are you an experienced Executive Assistant to CEO with a desire to excel? If so, then Talent Software Services may have the job for you! Our client is seeking an experienced Executive Assistant to CEO to work at their company in Faribault, OR.

Position Summary: Client is at the forefront of advancing power solutions, charged and driven by a committed, dynamic team, tackling complex challenges, and creating innovative solutions. We're looking for motivated, driven, and talented individuals eager to be part of the future of power. Safety and integrity aren't just buzzwords; they are the north star guiding us as we aspire to wow our customers every day. We've created power solutions that are not only durable and unique but are also the result of exciting teamwork from every corner of our organisation. Individually and collectively, every team member at Client plays for each other and strives to deliver unmatched value and 100% accuracy to our customers every single day. Our cutting-edge headquarters is in Faribault, MN, a facility that is partially solar and wind powered by our own microgrid! Together, we are where we power the future and nurture innovation for a brighter tomorrow. The Executive Assistant (EA) provides direct support to the Chief Executive Officer (CEO) while also assisting the Senior Leadership Team (SLT) with select administrative and planning needs. This role functions as the administrative backbone of the CEO's office—ensuring precision, professionalism, and seamless execution of executive operations. The EA enables the CEO to remain focused on strategy and leadership by anticipating needs, managing complex schedules, and coordinating executive communications with discretion and accuracy. In addition to supporting the CEO, the EA ensures that SLT operations run smoothly through strong planning, coordination, and follow-up. Operating with the highest degree of professionalism and confidentiality, the EA represents the CEO's office with credibility to internal and external stakeholders, reinforcing organizational effectiveness and trust at the most senior levels. Client's team members are our most important asset, and we are in search of an Executive Assistant to the CEO based in our Troy, MI, Burnsville, MN office.

Primary Responsibilities/Accountabilities:

• Manage the CEO's calendar, priorities, and daily schedule to maximize efficiency and focus on high-value activities
• Anticipate the CEO's administrative needs, preparing materials and information in advance of meetings, presentations, and travel
• Support flawless execution of board and committee meetings, including coordination and delivery of logistics, drafting/distribution of pre-reads, and managing follow-up items
• Draft and review correspondence and communications on behalf of the CEO, maintaining consistency in tone, accuracy, and professionalism
• Act as the central point of contact for the CEO's office, screening and prioritizing inquiries from internal and external stakeholders
• Manage logistics for CEO travel, speaking engagements, and high-level events, ensuring all details are handled with accuracy
• Serve as the key contact point for vendors, including service requests, catering, and maintenance requests
• Maintain and organize critical records, documents, and files to ensure accessibility and compliance with governance standards
• Partner with the Chief of Staff and other executive office staff to ensure operating routines (executive meetings, offsites, board prep) run smoothly and efficiently
• Continuously improve administrative processes, identifying ways to streamline workflows and enhance effectiveness in the CEO's office
• Handle sensitive and confidential information with discretion and integrity

Qualifications:

• 5 years of proven experience as an Executive Assistant or in a comparable role supporting C-level executives
• Exceptional organizational and time-management skills, with the ability to balance competing priorities with a sense of urgency
• Strong written and verbal communication skills; able to draft professional correspondence and prepare polished materials
• High degree of discretion, integrity, and professionalism in handling sensitive and confidential information
• Advanced proficiency with Microsoft Office Suite and other productivity tools.
• Strong interpersonal skills with the ability to build trusted relationships across the organisation and with external stakeholders

Preferred:

• Position may require up to 10% travel

We are looking for people who believe in our guiding principles and values of:

• Safety – We believe everyone should leave facilities in the same or better condition than when they arrived.
• Integrity – We're honest, transparent, and committed to doing what's right.
• Customer focus – We have a relentless focus on our customers and their success.
• Right with speed – We use good judgement, make thoughtful decisions quickly, and execute them with purpose and intensity.
• Play for each other – We're a team. We show up for each other, and we know that through teamwork, we achieve greatness.
• Champion change – We know adaptation and improvement are requirements to survive and to thrive.
• Enjoy the journey – We create an environment where our team feels appreciated and has fun along the way.