Administrative Assistant

Position Overview

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support daily office operations at the Port of Long Beach. The ideal candidate will possess strong administrative, communication, and organizational skills, with the ability to manage multiple priorities in a fast-paced environment. This role serves as a key point of contact for internal teams, visitors, vendors, and stakeholders while ensuring efficient office operations and exceptional administrative support.

Key Responsibilities

• Provide comprehensive administrative and clerical support to management and project teams.
• Manage calendars, schedule meetings, appointments, and conference calls.
• Prepare, edit, proofread, and distribute correspondence, reports, presentations, and business documents.
• Maintain and organize electronic and physical filing systems, records, and confidential documents.
• Answer and direct phone calls, emails, and visitor inquiries professionally.
• Perform data entry, recordkeeping, document tracking, and reporting activities.
• Coordinate office supplies, equipment, vendors, and facility-related requests.
• Support onboarding activities, scheduling, and various administrative projects.
• Assist with meeting coordination, agenda preparation, and documentation.
• Maintain accurate records while ensuring confidentiality and compliance with company policies.
• Collaborate with internal departments to improve administrative processes and workflow efficiency.
• Support general office management activities and special projects as assigned.

Required Qualifications

• High School Diploma or equivalent required.
• Associate’s Degree or Bachelor’s Degree preferred.
• Minimum 2 years of administrative, office support, customer service, or related experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with data entry, document management, and calendar coordination.
• Strong written and verbal communication skills.
• Excellent organizational, multitasking, and time-management abilities.
• Ability to work independently and maintain a high level of accuracy and professionalism.

Preferred Qualifications

• Experience supporting logistics, transportation, maritime, port operations, construction, engineering, or industrial environments.
• Familiarity with document control, reporting, and records management processes.
• Experience working with Google Workspace applications.
• Knowledge of QuickBooks or basic bookkeeping practices is a plus.
• Bilingual communication skills are highly desirable.
• Experience in front desk, office coordination, or executive support functions preferred.

Pay: $40.00 - $47.00 per hour

Application Question(s):

• Expected salary and linkedin profile.

Location:

• Long Beach, CA 90822 (Required)

Ability to Commute:

• Long Beach, CA 90822 (Preferred)

Ability to Relocate:

• Long Beach, CA 90822: Relocate before starting work (Preferred)

Work Location: In person

Salary : $40 - $47