What are the responsibilities and job description for the Accounts Payable Specialist position at Talent Mappers?
A prestigious and highly confidential family office is seeking an experienced Accounts Payable / Accounts Receivable (AP/AR) professional to support the financial operations of multiple family members and related entities. This role requires a high level of discretion, loyalty, and precision, along with the ability to manage a wide range of financial responsibilities in a fast-paced, detail-oriented environment.
Key Responsibilities
- Manage end-to-end accounts payable and receivable processes for family members and affiliated entities
- Execute and monitor automatic payments, recurring transactions, and bill pay systems
- Process invoices, verify accuracy, and ensure timely payments
- Track incoming payments and follow up on outstanding receivables
- Assist with Reconciling bank accounts, credit cards, and financial statements regularly
- Maintain organized and accurate financial records and documentation
- Coordinate with vendors, service providers, and internal stakeholders
- Identify and resolve discrepancies proactively
- Support ad hoc financial and administrative projects for the family office
Qualifications
- 4–10 years of relevant AP/AR or general accounting experience
- Prior experience in a family office, private office, or high-net-worth environment is a plus
- Strong understanding of accounting principles and financial processes
- Exceptional attention to detail and organizational skills
- High level of integrity, discretion, and professionalism
- Ability to manage multiple priorities and meet deadlines
- Proficiency in accounting software and Microsoft Excel
- Strong communication skills and a service-oriented mindset
Personal Attributes
- Loyal and trustworthy, with a long-term mindset
- Highly organized and process-driven
- Meticulous with a strong focus on accuracy
- Proactive, dependable, and resourceful
- Comfortable working in a confidential and personalized environment