What are the responsibilities and job description for the Foreign Filing Legal Assistant position at Talent Acquisition LLC?
Overview
A leading law firm is seeking a Foreign Filing Legal Assistant to support its intellectual property practice in the Washington, DC area. This role will manage foreign patent filing matters, including preparing and filing new applications, coordinating with foreign associates, monitoring docket requirements, and ensuring filings are completed accurately and on time.
The ideal candidate will have 1–5 years of foreign patent filing or related IP experience, strong attention to detail, and the ability to thrive in a fast-paced, deadline-driven environment.
Responsibilities
- Manage foreign patent filing matters for assigned clients.
- Prepare and file new foreign patent applications and instructions to foreign associates.
- Review incoming and outgoing correspondence and ensure docket requirements are properly updated and cleared.
- Maintain knowledge of international filing requirements, deadlines, renewals, and related procedures.
- Communicate with clients, foreign associates, patent offices, and vendors.
- Research changes to foreign patent rules, policies, and filing requirements.
- Maintain accurate client information, filing preferences, and procedural requirements.
- Collaborate with attorneys, legal professionals, and administrative staff on client matters.
- Assist with maintaining foreign filing procedures, forms, manuals, and templates.
- Support reporting, process improvements, and other Foreign Filing team initiatives.
Requirements
- 1–5 years of foreign patent filing or related intellectual property experience.
- Knowledge of foreign patent filing procedures and formalities.
- Experience preparing international patent applications and coordinating with foreign associates preferred.
- Bachelor's degree and/or paralegal certification preferred.
- Excellent attention to detail, organization, and time management skills.
- Strong written and verbal communication skills.
- Ability to manage multiple deadlines in a fast-paced environment.
- Strong computer, research, and client service skills.
- Experience with document management systems and IP-related software preferred.
- Ability to work independently while collaborating effectively with attorneys and staff.
- Flexibility to work overtime as needed.