HR Assistant

About Us

We are a leading behavioral health provider in Ohio, offering comprehensive services including Opioid Treatment Programs (OTP), Office-Based Opioid Treatment (OBOT), and Medicaid-supported care. We are dedicated to providing compassionate, compliant, and innovative care to our patients while fostering a supportive environment for our staff.

As we continue to expand and support affiliated companies, we are seeking a detail-oriented and motivated Human Resources Assistant to join our team. This role will directly support the HR Director and play a critical part in ensuring smooth HR operations across the organization.

Position Title:

Human Resources Assistant

Location:

Toledo, OH (with occasional support for affiliated sites in Ohio)

Position Type:

Full-Time | Onsite (with some flexibility for multi-site needs)

Key Responsibilities

The HR Assistant will serve as a trusted administrative partner to the HR Director, supporting day-to-day operations, compliance, and staff engagement. Responsibilities include:

• HR Administration & Recordkeeping

  • Maintain personnel files, HRIS data, and compliance records in accordance with federal, state, and Medicaid requirements.

  • Assist with onboarding, new hire paperwork, I-9 verification, and credentialing support.

  • Monitor training, licensure, and certification renewals to ensure regulatory compliance.

• Recruitment & Onboarding

  • Post job openings across platforms and coordinate candidate communication.

  • Schedule interviews, prepare offer letters, and support background checks/drug screenings.

  • Assist with orientation processes to ensure a welcoming experience for new hires.

• Payroll & Benefits Support

  • Assist the HR Director with payroll processing tasks and employee timekeeping review.

  • Support employee benefits enrollment and respond to staff benefit-related inquiries.

• Employee Relations & Compliance

  • Serve as a first point of contact for staff HR questions, escalating as appropriate.

  • Track and document employee call-offs, FMLA requests, and leaves of absence.

  • Support compliance with CARF, OHMAS, DEA, Medicaid, and federal/state employment laws.

• Special Projects

  • Provide administrative and clerical support for audits, inspections, and site reviews.

  • Assist with multi-company HR functions, ensuring alignment of policies and practices across THS and affiliates.

  • Support the HR Director with ongoing projects, process improvements, and organizational initiatives.

Qualifications

• HS Diploma; Associates degree preffered.

• At least 1–2 years of HR or administrative support experience, preferably in healthcare or behavioral health.

• Familiarity with Medicaid regulations and behavioral health compliance preferred.

• Strong organizational skills with the ability to handle confidential information discreetly.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and HRIS systems.

• Excellent interpersonal, written, and verbal communication skills.

What We Offer

• Competitive compensation package.

• Medical, dental, and vision insurance.

• 401(k) with company match.

• Paid time off (PTO) and holiday pay.

• Professional development opportunities.

• A mission-driven workplace making a real impact in the community.

Join Our Team

If you are passionate about supporting employees and helping to build a strong workplace culture in behavioral health, we want to hear from you. Please email resumes to nwinkelman@talbothealthservices.com