Human Resources Administrator

Location: Toledo, Ohio
Position Type: Full-Time | Exempt or Non-Exempt (Based on Experience)

Build Careers. Support People. Strengthen Our Organization.

At Talbot Health Services, we know that exceptional patient care begins with exceptional employees. Behind every successful hire, every new employee orientation, every payroll process, and every positive workplace experience is a Human Resources professional dedicated to supporting both people and the organization.

We are seeking a motivated, detail-oriented, and service-focused Human Resources Administrator to join our growing Human Resources team. This role is ideal for an HR professional who enjoys variety, thrives in a fast-paced environment, values continuous improvement, and is passionate about helping employees succeed.

As our Human Resources Administrator, you will play an essential role in supporting the entire employee lifecycle—from recruitment and onboarding through employee relations, compliance, benefits administration, payroll support, and HR operations.

If you enjoy solving problems, building relationships, and making a meaningful impact behind the scenes, we'd love to meet you.

About Talbot Health Services

Talbot Health Services provides compassionate, evidence-based behavioral health and substance use disorder treatment throughout Northwest Ohio. Our continuum of care includes outpatient services, residential treatment, medication-assisted treatment (MAT), intensive outpatient programming, case management, and recovery support services.

Our employees are united by one purpose: improving lives through compassionate care, teamwork, integrity, and clinical excellence.

Position Overview

The Human Resources Administrator serves as a key member of the Human Resources team, supporting employees, managers, and leadership through responsive service, operational excellence, and regulatory compliance.

This position is responsible for coordinating a wide range of Human Resources functions including recruitment support, onboarding, employee records management, benefits administration, payroll assistance, policy administration, compliance, employee engagement, HR reporting, and special projects.

Success in this role requires exceptional organization, attention to detail, discretion, professionalism, and a genuine commitment to delivering outstanding employee service.

What You'll Do

Support the Employee Experience

Provide exceptional customer service to employees and managers by serving as a trusted HR resource for questions regarding policies, benefits, employment processes, payroll, leave administration, and workplace procedures.

Coordinate Recruitment & Hiring

Assist with posting positions, reviewing applicants, scheduling interviews, communicating with candidates, preparing employment offers, coordinating pre-employment requirements, and ensuring a seamless candidate experience.

Deliver Exceptional Onboarding

Coordinate new hire onboarding, orientation scheduling, employment documentation, background checks, drug screenings, I-9 compliance, HRIS setup, personnel files, and new employee communications to ensure every employee starts successfully.

Maintain HR Operations

Accurately maintain employee records, HRIS information, compliance documentation, personnel files, employment changes, and confidential records while ensuring data integrity and confidentiality.

Support Benefits & Payroll

Assist employees with benefit enrollment, qualifying life events, payroll questions, timekeeping issues, leave administration, employment verifications, and HR documentation while partnering closely with payroll and leadership.

Promote Compliance

Support compliance with applicable federal, state, and local employment laws while assisting with audits, policy administration, record retention, regulatory reporting, and continuous process improvement.

Primary Responsibilities

• Coordinate full-cycle recruitment activities and applicant communications.

• Schedule interviews and partner with hiring managers throughout the hiring process.

• Prepare offer letters and onboarding documentation.

• Coordinate new hire orientation and onboarding activities.

• Maintain employee personnel files and confidential HR records.

• Process employment status changes, promotions, transfers, and separations.

• Assist with benefits administration and employee benefit questions.

• Support payroll processing and timekeeping administration.

• Maintain HRIS records and ensure data accuracy.

• Process employment verification requests.

• Assist with leave administration, accommodations, and employee documentation.

• Support employee engagement, recognition, and retention initiatives.

• Assist with investigations, corrective action documentation, and policy administration.

• Prepare HR reports, metrics, and workforce analytics.

• Support compliance with employment laws and organizational policies.

• Assist with additional Human Resources projects as assigned.

What We're Looking For

The ideal candidate is organized, dependable, approachable, and passionate about helping people while maintaining the highest level of professionalism and confidentiality.

You are someone who:

• Enjoys supporting employees and leaders.

• Communicates professionally and respectfully.

• Maintains strict confidentiality.

• Pays exceptional attention to detail.

• Thrives in a fast-paced environment.

• Prioritizes outstanding customer service.

• Learns quickly and adapts to changing priorities.

• Takes initiative and follows through.

• Values teamwork, integrity, and continuous improvement.

Required Qualifications

• Associate's degree in Human Resources, Business Administration, or a related field required; bachelor's degree preferred.

• Minimum of two years of Human Resources or professional administrative experience.

• Working knowledge of employment laws and Human Resources best practices.

• Experience using HRIS systems and Microsoft Office applications.

• Strong organizational, interpersonal, written, and verbal communication skills.

• Excellent attention to detail and ability to manage multiple priorities.

• Ability to maintain confidentiality and exercise sound judgment.

Preferred Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.

• Professional certification such as PHR or SHRM-CP.

• Previous healthcare, behavioral health, or human services experience.

• Experience supporting payroll and benefits administration.

• Experience with applicant tracking systems and HR reporting.

Why Join Talbot Health Services?

Joining Talbot Health Services means becoming part of a collaborative organization where employees are respected, supported, and encouraged to grow professionally.

We invest in our team because we understand that engaged employees create exceptional patient experiences.

Whether you're welcoming a new employee on their first day, supporting a manager through a workplace challenge, or improving Human Resources processes, your work directly contributes to our mission of changing lives throughout Northwest Ohio.

Benefits

Eligible employees may enjoy:

• Competitive compensation

• Medical, dental, and vision insurance

• Paid Time Off

• Paid holidays

• 401(k) retirement plan

• Employer-paid life insurance

• Continuing education opportunities

• Professional development and training

• Employee Assistance Program

• Career advancement opportunities within a growing organization

Apply Today

If you're ready to build your Human Resources career while making a meaningful impact on employees, patients, and the communities we serve, we'd love to hear from you.

Qualified candidates should submit their resume to:

Vinay Mandhala
Email: Vmandhala@gmail.com

Applications will be reviewed as they are received. Early applications are encouraged.

Talbot Health Services is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace where every employee is treated with dignity, respect, and professionalism.