What are the responsibilities and job description for the Executive Assistant position at Talbot Clinical Services Of Ohio LLC?
Job Title: Executive Assistant
Company: Healspace
Location: 5085 Monroe Street, Toledo, Ohio
Work Arrangement: In-person
Employment Type: Full-time
Position Summary
Healspace is seeking a reliable, highly organized, and professional Executive Assistant to support senior leadership across finance, operations, medical leadership, and human resources. This role serves as a key administrative and coordination position, helping leadership stay organized, informed, and focused while ensuring day-to-day administrative functions are handled accurately and discreetly.
This is a strong opportunity for someone who wants hands-on exposure to multiple C-suite functions and HR operations in a healthcare environment. The Executive Assistant is viewed as a trusted partner to leadership, not simply a clerical role.
Primary Responsibilities
Executive and Leadership Support
Maintain calendars, appointments, and scheduling for the CFO, COO, CMO, HR leadership, and other senior leaders
Coordinate meetings, prepare agendas as requested, and take professional meeting notes when needed
Assist leadership with routine administrative tasks to support efficiency and organization
Help track follow-ups, action items, and deadlines related to leadership meetings
Accounts Payable and Accounts Receivable Support
Collect, organize, and track invoices and related documentation
Assist with structuring invoice schedules and basic internal reports for leadership review
Support finance leadership with administrative preparation related to AP and AR processes
Human Resources Assistance
Assist with collecting, organizing, and distributing employee paperwork
Support onboarding and internal HR documentation processes
Maintain confidentiality and professionalism when handling employee and personnel information
Administrative and Operational Support
Organize and maintain digital files and internal records
Assist with correspondence, document preparation, and internal communications
Anticipate administrative needs and provide proactive support to leadership
Assist with other minor tasks as assigned to support overall operations
Qualifications
Prior experience in an executive assistant, administrative assistant, or similar professional role preferred
Strong organizational skills and ability to manage multiple priorities
High level of discretion, professionalism, and reliability
Clear written and verbal communication skills
Comfort working with calendars, documents, spreadsheets, and basic reporting
Ability to work independently while supporting a team environment
Interest in healthcare administration, finance, operations, or human resources is a plus
Why This Role
This position offers meaningful exposure to executive leadership across multiple disciplines, including finance, operations, medical leadership, and HR. It is well-suited for someone who wants to develop a broad professional skill set, understand how leadership teams operate, and grow within a structured, professional organization.
Healspace values accountability, professionalism, and thoughtful support. The Executive Assistant plays an important role in keeping leadership aligned and operations running smoothly.
How to Apply
Qualified candidates should submit a resume for consideration to Jelchert@talbothealthservices.com with the title executive assistant.