Executive Assistant to Healthcare CEO

Job Description

Our client, a leading pediatric healthcare institution known for its dedicated multidisciplinary team and state-of-the-art facilities, is hiring an Executive Assistant to the CEO. This dynamic position offers a unique opportunity to support critical leadership functions within a renowned children’s hospital committed to exceptional patient care and innovation. The Executive Assistant will serve as a vital linchpin in facilitating seamless operations, managing complex schedules, and maintaining vital communication channels for the hospital’s executive leadership team.

Key Responsibilities

• Provide high-level administrative support to the CEO, including proactive calendar management, prioritizing requests, and coordinating daily schedules.
• Act as the primary liaison for internal staff, external stakeholders, donors, and community partners, ensuring clear and professional communication.
• Organize and coordinate board meetings, leadership retreats, and hospital events, including agenda creation, minute-taking, and follow-up.
• Draft, review, and proofread high-level correspondence, presentations, speeches, and reports tailored for diverse audiences.
• Oversee strategic project tracking to ensure timely progress and stakeholder updates.
• Maintain knowledge of hospital policies and regulatory requirements relevant to executive reporting and documentation.
• Represent the CEO and hospital leadership professionally in interactions with patients’ families, clinical staff, the Board, and community members.
• Coordinate travel arrangements and manage expense reports accurately.
• Handle sensitive information with strict confidentiality and discretion.
  
  

Requirements

• Minimum of 5 years supporting C-suite executives, preferably within healthcare, non-profit, or pediatric settings.
• Mastery of Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, OneNote, Teams) and familiarity with ADP WFN; experience with project management tools is essential.
• Experience with healthcare-specific platforms such as Meditech, Expanse, or Voalt is a plus.
• Exceptional written and verbal communication skills emphasizing professionalism, diplomacy, and empathy.
• Strong organizational skills and the ability to manage competing priorities calmly and efficiently within a fast-paced environment.
• Demonstrated ability to handle confidential information with discretion.
• Bachelor’s degree from an accredited U.S. institution.
  
  

Some Of The Benefits

• Competitive compensation package.
• Comprehensive health and wellness benefits.
• Opportunities for professional development and growth.
• Collaborative, mission-driven work environment committed to making a difference in children’s healthcare.
  
  

Join a dedicated team where your organizational expertise will directly support a hospital making impactful advances in pediatric healthcare. Take the next step in your career by applying now to be part of this meaningful mission.

Salary: The posted range is not a guarantee. The actual salary will be based on qualifications, experience, and education and could fall outside of this range. Contact us for more information.