Ops Admin - Construction Services

Description

The primary goal as an Onsite Admin is to assist with any applicable task that helps the wind project run smoothly. This position is mainly responsible for accurately processing the sites’ weekly employee timecards, booking travel arrangements, assisting in pre-construction efforts, inspecting and documenting all construction activities and supporting the on-site management teams. The Onsite Admins’ contributions are vital to the success of our projects. Dedication to safety, quality, and teamwork will help drive the success of our projects and our company’s mission to continue “Moving Energy Forward.”

Primary Duties/Responsibilities:

1. Pre-construction

• Maintain project documents, site plans, electrical collection cable layouts, access road drawings and other balance of plant or repower engineering documentation

2. Communication

• Maintain clear and consistent communication with all team members, providing regular updates on progress and any potential issues
• Take part in Plan of the Day (POD) and End of the Day (EOD) meetings if required
• Effectively communicate with Site Leads and Management
• Attend all Teams meetings assigned

3. Timecard Validation/ Cost Center Assignments

• Process all site employee timecards to be turned over to payroll timely, including verifying per diem/meal reimbursement and work hours, ensuring proper job/task/punch coding, working with supervisors for any timecard corrections required
• Utilize new hire report from HR to ensure employees are assigned the proper cost centers timely

4. Documentation and Reporting

• Prepare and distribute an accurate and presentable weekly man hour report
• Maintain weekly office equipment accountability.
• Upload scanned documents into Procore

5. Tracking

• Update task trackers daily for all construction activities
• Track online LMS training (navigate and understand the Power BI report)
• Track needed training for DTC, SWI Training
• Hours/Manpower Tracker
• RAP tracking (if required for PWA jobsite)

6. Scheduling

• Schedule travel arrangements in Melon as needed for training and rotations
• Assist with scheduling training both onsite (LMS) and offsite (DTC)
• Assist HR in scheduling drug screens for new hires as needed

7. Leadership Expectations

• Cultivate a positive mindset and take ownership of your responsibilities
• Invest pride and care into every task, delivering work that speaks to your commitment
• Ability to be flexible and accountable
• Instill a proactive safety mindset, fully aligning with and supporting company safety protocols
• Procore navigation and uploads

8. Other responsibilities

• Other duties as requested to assist site teams to include supply runs, mail runs, Teams meetings, on-site new hire orientations, assist employees and supervisors with company software applications, assist in directing employees to the proper department for specific questions.

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
  
• 2 years administrative or operations support experience (energy, construction, or industrial environment preferred).
  
• Strong proficiency in Microsoft Office (Excel, Outlook, Word).
  
• Experience with timekeeping systems and document management.
  
• Strong organizational and multitasking abilities.