Accounts Payable Specialist II

Overview
The Accounts Payable Specialist II is responsible for managing and processing invoices and payments related to governmental procurements, ensuring adherence to federal regulations, internal policies, and contract terms. This role involves reviewing and verifying invoices, preparing payments, maintaining accurate financial records, and supporting audit and reporting activities. The position requires a comprehensive understanding of federal compliance requirements, accounting principles, and financial data analysis to provide high-quality service to vendors and internal stakeholders.

Education & Certification Requirements
A bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred. Relevant certifications such as Certified Accounts Payable Professional (CAPP) are considered a plus.

Clearance Requirements
Public Trust

Onsite Requirements
This role is a remote opportunity.

Responsibilities

• Review and verify invoices for accuracy, completeness, and compliance with federal regulations and contract terms.
• Enter invoice data into the accounting system and ensure timely payment to vendors.
• Resolve discrepancies between purchase orders, invoices, and receiving reports.
• Prepare and process electronic transfers and payments.
• Monitor accounts to ensure payments are up-to-date and follow up on outstanding invoices.
• Reconcile accounts payable transactions and maintain vendor files.
• Ensure all financial transactions comply with federal regulations, including FAR and agency-specific guidelines.
• Assist in the preparation of financial reports and audits.
• Maintain organized records for audit purposes.
• Communicate with vendors to resolve payment issues and discrepancies.
• Identify opportunities for process improvements in the accounts payable function and participate in system upgrades and testing as needed.

Qualifications

• Minimum of 2 years of experience in accounts payable or related financial roles.
• Proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook).
• Strong analytical and problem-solving skills.
• Excellent attention to detail and organizational skills.
• Effective communication and interpersonal skills.
• Experience working with federal contracts and knowledge of FAR or similar legislation is preferred.
• Ability to manage multiple tasks and deadlines efficiently.

Desired Skills

• Experience with government project accounting and asset management processes.
• Knowledge of construction invoice review and cost classification.
• Familiarity with government financial systems and project management data sheets (PMDS).
• Strong collaborative skills to work effectively with project managers, finance, and asset teams.