Office Administrator

Take Ten Tire & Service is expanding in Shawnee, OK, and we are looking for an organized, dependable, and detail-oriented Office Administrator to support two locations.

Tire-industry experience is not required. We are looking for someone with above-average organizational skills, strong attention to detail, and the ability to learn new computer systems quickly. The ideal candidate enjoys keeping information organized, gathering and maintaining documentation, and ensuring the details of daily store operations are accurate and up to date.

If you take pride in accurate work, enjoy working with numbers and information, and want to be an important part of a growing team, this could be the opportunity for you!

What You'll Do

• Accurately enter and maintain data in computer systems while tracking information needed for billing and credits.
• Assist with open invoices, daily and month-end closing processes, and reporting as assigned.
• Prepare daily deposits and complete financial reporting as required.
• Enter and process invoices, purchase orders, accounts payable, billing information, and other financial data.
• Review and resolve invoice, credit, billing, and inventory discrepancies to maintain accurate records.
• Monitor paperwork and document flow to ensure all documents are complete, legible, properly filed, and distributed to the appropriate individuals.
• Maintain organized files and systems to support store management and reporting functions.
• Communicate any issues, discrepancies, or missing information to the Store Manager and the Corporate Office.
• Maintain consistency and accuracy across systems through regular fact-checking and attention to detail.
• Assist with accounts receivable, inventory, credits, invoicing, and other administrative functions.
• Answer phones and assist customers or team members as needed.
• Provide administrative support to two Shawnee-area locations and assist management with other duties as assigned.

What We're Looking For

• Strong organizational and time-management skills.
• Exceptional attention to detail and accuracy.
• Ability to learn new computer programs and systems quickly.
• Comfortable working with numbers, invoices, financial information, and data.
• Ability to identify discrepancies and follow through to resolution.
• Dependable, responsible, and able to manage multiple priorities.
• Positive attitude and willingness to work as part of a team.
• Strong communication skills.
• Previous office, accounting, billing, administrative, or data-entry experience is preferred but not required.
• Tire-industry experience is not required—we will train the right person.

Why Join Take Ten Tire & Service?

At Take Ten Tire & Service, our administrative team plays an important role in keeping our stores organized and operating efficiently. This position provides an opportunity to work closely with store leadership while supporting the day-to-day financial, administrative, and reporting needs of two locations.

If you are organized, dependable, detail-oriented, and ready to take ownership of an important administrative role, we want to hear from you!

To perform this job successfully, an individual will need strong organizational and computer skills and must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

• 2-4 years’ previous office experience required.
• Ability to read and interpret documents such as invoices and statements.
• Ability to write routine reports and correspondence.
• Ability to solve practical problems with common sense and develop new and better methods for job excellence.
• Ability to interpret instructions furnished in written, oral, diagram, or schedule form
• Computer use and knowledge of Excel required.

Work Environment & Physical Demands

• Tire shop environment

Compensation & Benefits

• Competitive pay commensurate with experience
• Comprehensive benefits package, including:
  • Medical, dental, and vision insurance
  • Supplemental Insurance
  • Paid time off and holidays
  • 401 (k) with company matching up to 4%

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.