What are the responsibilities and job description for the Office Admin position at Takco Construction?
Takco, Inc. is currently seeking a highly motivated professional to join our team as an Office Admin.
Administrative and Operational Support
- Oversee daily office operations and ensure smooth coordination of schedules, attendance, and workflow.
- Prepare and maintain reports, documentation, and correspondence for management review.
- Ensure proper filing, documentation, and record-keeping of sales transactions and office communications.
- Coordinate interdepartmental communications with Admin, Logistics, and Service teams.
- Maintain office supplies, ensure a clean and organized work environment, and assist in logistical arrangements for meetings and activities.
Leadership and Team Support
- Supervise and assist office staff in completing daily tasks efficiently and accurately.
- Help train new hires and provide guidance on sales procedures, customer handling, and office standards.
- Promote a positive and professional work environment through teamwork, communication, and accountability.
Other Duties
- Perform other related tasks or special projects as assigned by management.
- Assist in preparing quotations, invoices, and sales reports to ensure accuracy and timely submission.
- Handle customer inquiries and coordinate with other departments for order processing, delivery, and after-sales service.
- Monitor team performance and maintain updated sales and customer service records.
Qualifications:
- Bachelor’s degree in Business Administration, Management, Marketing, or related field (preferred).
- Minimum of 2–4 years of experience in office coordination, sales administration, or a supervisory role.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal abilities.
- Proficient in Google Workspace, QuickBooks, or sales systems.
- Customer service-oriented and able to work effectively under pressure.
- Familiarity with the AC or home appliances industry is an advantage.
Key Competencies:
- Organizational and administrative efficiency
- Team coordination and leadership support
- Sales and customer service orientation
- Problem-solving and adaptability
- Professional communication and confidentiality
- Time management and accountability
Job Type: Full-time
Work Location: In person