What are the responsibilities and job description for the Accounting Assistant position at TAIT & Associates, Inc?
Why TAIT?
The Accounting Assistant provides essential support to the Accounting Department and will be required to be in-office for 5 days. This role reports to the Controller and assists with data entry, report generation, accounts payable support, and general accounting administrative tasks.
The ideal candidate is highly organized, dependable, and proactive — someone who learns quickly, enjoys problem-solving, and is not afraid to self-teach. This role works extensively within Deltek accounting software and will gain exposure to a variety of internal procedures and cross-department collaboration.
Essential Duties & Responsibilities
Accounting Support
$23/hr.-$27/hr.
- Growth & Mentorship: Gain hands-on experience from our accounting leadership.
- Meaningful Impact: Play a key role in keeping development & infrastructure projects.
- Team Collaboration: Partner with project managers and teams across TAIT.
- People-First Culture: Join a workplace recognized for respect, trust, and growth.
- Built-In Balance: Enjoy paid holidays and start accruing vacation on day one.
The Accounting Assistant provides essential support to the Accounting Department and will be required to be in-office for 5 days. This role reports to the Controller and assists with data entry, report generation, accounts payable support, and general accounting administrative tasks.
The ideal candidate is highly organized, dependable, and proactive — someone who learns quickly, enjoys problem-solving, and is not afraid to self-teach. This role works extensively within Deltek accounting software and will gain exposure to a variety of internal procedures and cross-department collaboration.
Essential Duties & Responsibilities
Accounting Support
- Organize and maintain Accounting Department project files and documentation.
- Assist with monthly credit card reconciliation.
- Manage the Accounts Payable (AP) email inbox and ensure proper organization and follow-up.
- Process checks and enter Accounts Payable vouchers into the accounting system.
- Set up new projects in the accounting system and adjust project budgets as needed.
- Verify and post business transactions (e.g., ACH payments).
- Support Accounts Payable and Accounts Receivable workflows by coordinating with the accounting team.
- Maintain accounting records by copying, filing, scanning, and documenting as needed.
- Support Project Managers by assisting in budget management, processing contract documents, preparing change orders, and general team coordination
- Prepare and send project invoices
- Follow up on outstanding invoices through collections process
- Provide administrative support to ensure smooth day-to-day operations
- Handle confidential information with professionalism and discretion.
- Answer and direct incoming phone calls in a professional, customer-service-focused manner.
- Greet and assist visitors warmly.
- Receive, sort, and distribute mail and packages; scan or route items as needed.
- Coordinate FedEx shipping requests and deliveries.
- Provide additional administrative support as needed across the organization.
- 1–2 years of experience in an accounting support or administrative role.
- 2 years of experience using Microsoft Excel and Outlook.
- Strong attention to detail and high organizational skills.
- Dependable, proactive, and able to work independently as well as collaboratively.
- Comfortable learning new software and procedures quickly; self-teaching mindset encouraged.
- Strong written and verbal communication skills with a professional, kind, and service-oriented approach.
- Ability to prioritize tasks, meet deadlines, and work effectively in a fast-paced environment.
- Analytical thinking and problem-solving skills.
- Ability to work in an office environment for extended periods.
- Ability to sit for long durations while performing administrative work.
- Ability to lift, push, pull, and carry up to 10 lbs.
- Ability to drive a personal vehicle occasionally for business-related errands (e.g., bank deposits, post office runs, deliveries).
$23/hr.-$27/hr.
Salary : $23 - $27