Capital Program Manager

July 2023
FLSA: Exempt
Grade Level: 58
Salary Range: $98,690 – $129,868

CAPITAL PROGRAM MANAGER

DEFINITION

Under general direction, plans, organizes, oversees, coordinates, and manages the District’s Capital
Improvement Program (CIP), including oversight of project management functions; develops technical and
strategic approaches to implement transportation and transit projects and programs; makes
recommendations on organizational, financial, and procedural issues; represents the District on
transportation and program matters to the public, other governmental agencies, community groups, and
transportation organizations; provides complex and responsible support to the Deputy District Manager in
areas of expertise; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the Deputy District Manager. Exercises direct supervision over technical
and administrative support staff.

CLASS CHARACTERISTICS

This is a program management classification responsible for planning, organizing, and managing the
District’s Capital Improvement Program. Incumbents are responsible for performing diverse, specialized,
and complex work involving significant accountability and decision-making responsibilities, which include
program budget administration, program evaluation, and recommendation and implementation of policies,
procedures, goals, objectives, priorities, and standards related to capital improvement projects. Incumbents
serve as a professional-level resource for organizational, managerial, and operational analyses and studies.
Performance of the work requires the use of considerable independence, initiative, and discretion within
broad guidelines.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different
positions and to make reasonable accommodations where appropriate so qualified employees can perform
the essential functions of the job.

 Plans, manages, and oversees the daily functions, operations, and activities of the District’s Capital

Improvement Program (CIP), including management of complex transportation capital projects.

 Participates in the development and implementation of program goals, objectives, policies, and
priorities; recommends within District policy, appropriate service and staffing levels; recommends and
administers policies and procedures.

 Participates in the development, administration, and oversight of Capital Improvement Project budgets;
determines funding needed for staffing, equipment, materials, and supplies; ensures compliance with
budgeted funding; tracks project expenditures and contractor performance; reviews and approves
invoices and revenue expenditures.

 Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with
employees to correct deficiencies; recommends and implements discipline and termination procedures.

 Develops, reviews, and manages requests for proposals and requests for qualifications for professional

and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals
and recommends award; negotiates contracts; administers contracts to ensure compliance with District
specifications and service quality.

 Reviews and provides input on consultant reports including corridor plans, feasibility studies, National
Environmental Policy Act (NEPA), California Environmental Quality Act (CEQA), and Tahoe
Regional Planning Agency (TRPA) environmental documentation, permitting, surveys and right-of-
way data, geotechnical reports, drainage reports, utility reports, and other technical reports for the
engineering and construction of transportation projects.

 Leads development and implementation of a regional parking program, including infrastructure needs
and limitations; parking and enforcement operations; recommends parking pricing and revenue and
expenditure models; fiscal analysis; staff hiring, training, and oversight; addresses customer relations;
technical challenges; and expansion considerations.

 Develops or coordinates grant applications submitted by regional partners including purpose and need,
scopes of work, budgets, supporting data, and letters of support from regional and federal delegation
partners; seeks matching funds from partners; and develops grants associated with work programs.

 Facilitates Corridor Management Team meetings; develops meeting agendas, presents project-related
information, facilitates discussion on corridor operating strategies, and makes recommendations to the
Board.

 Ensures compliance with local, state, and federal transportation program regulatory requirements,
including but not limited to monitoring reports, performance audits, and related record keeping.

 Prepares and presents staff and agenda reports and other necessary correspondence related to assigned
activities and services; presents reports to various commissions, committees, and boards.

 Conducts a variety of organizational and operational studies and investigations; recommends
modifications to assigned programs, policies, and procedures, as appropriate.

 Serves as a liaison for assigned functions with other District departments, divisions, and outside
agencies; provides staff support to commissions, committees, and task forces as necessary; represents
the District on behalf of member agencies on issues related to regionally significant highway, streets
and roads, and bicycle issues.

 Attends and participates in professional group meetings; stays abreast of new trends and innovations in
public transit and transportation infrastructure; researches emerging products and enhancements and
their applicability to District needs.

 Monitors changes in regulations, proposed legislation, and technology that may affect operations;
implements policy and procedural changes after approval.

 Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional
manner; identifies and reports findings and takes necessary corrective action.

 Directs the establishment and maintenance of working and official division files.
 Ensures staff compliance with District and mandated safety rules, regulations, and protocols.
 Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

 Administrative principles and practices, including goal setting, program development, implementation,

and evaluation, and project management.
 Principles and practices of budget development and administration.
 Principles and practices of employee supervision, including work planning, assignment, review and

evaluation, and the training of staff in work procedures.
 Principles and practices of leadership.
 Principles and techniques for working with groups and fostering effective team interaction to ensure

teamwork is conducted smoothly.
 Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to

assigned areas of responsibility, including Federal Highway and Federal Transit Administration
policies and procedures.

 Organization and management practices as applied to the development, analysis, and evaluation of
programs, policies, and operational needs of the assigned area of responsibility.

 Principles and practices of contract administration and management.
 Public outreach methods, as well as social and political issues associated with implementation of

transportation projects and programs.
 Principles and practices of public administration with an emphasis on financial and budgetary analysis,

preparation, and control.
 Principles of transportation project management and delivery.
 Current trends and methods in transit/transportation planning, including forecasting, data collection,

and analysis.
 Techniques for effectively representing the District in contacts with governmental agencies, community

groups, and various business, professional, educational, regulatory, and legislative organizations.
 Recent and on-going developments, legislative developments, funding sources at the federal, state, and

local level, current literature, and sources of information related to the operations of the assigned
division.

 Methods and techniques of preparing technical and administrative reports and general business
correspondence.

 District and mandated safety rules, regulations, and protocols.
 Modern equipment and communication tools used for business functions and program, project, and task

coordination, including computers and software programs relevant to work performed.
 The structure and content of the English language, including the meaning and spelling of words, rules

of composition, and grammar.
 Techniques for providing a high level of customer service by effectively dealing with the public,

vendors, contractors, and District staff.

Ability to:

 Plan, organize, oversee, and manage a comprehensive transit capital improvement program.
 Develop and implement goals, objectives, practices, policies, procedures, and work standards.
 Prepare and administer large and complex budgets; allocate limited resources in a cost-effective

manner.
 Provide administrative, management, and professional leadership.
 Select and supervise staff, provide training and development opportunities, ensure work is performed

effectively, and evaluate performance in an objective and positive manner.
 Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and

standards relevant to work performed.

 Evaluate and develop improvements in operations, procedures, policies, or methods.
 Perform high-level mathematical modeling.
 Prepare and conduct effective presentations for the Board as well as a variety of commissions, City

Councils, Boards of Supervisors, and other public and private groups as needed.
 Make or suggest non-routine decisions on a regular basis dealing with highly complex, technical, and/or

controversial issues that impact many programs and agencies.
 Perform an extensive range of complex duties in transit/transportation project implementation and

analysis.
 Review and provide guidance on environmental mitigation for projects and programs.
 Serve as a head of multiple complex projects or programs.
 Perform complex negotiations on highly controversial multiagency issues of the largest scope possible.
 Administer and negotiate contracts; evaluate effectiveness of contract services provided.
 Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
 Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
 Analyze, interpret, summarize, and present technical information and data in an effective manner.
 Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare

effective technical staff reports.
 Effectively represent the division and the District in meetings with governmental agencies, community

groups, and various businesses, professional, and regulatory organizations, and in meetings with
individuals.

 Direct the establishment and maintenance of a variety of filing, record-keeping, and tracking systems.
 Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
 Effectively use computer systems, software applications relevant to work performed, and modern

business equipment to perform a variety of work tasks.
 Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and

syntax.
 Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal

guidelines.
 Establish, maintain, and foster positive and effective working relationships with those contacted in the

course of work.

Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills and abilities
is qualifying. A typical way to obtain the required qualifications would be:

Education:
 Equivalent to a bachelor’s degree from an accredited college or university with major coursework in

transportation or urban planning, transportation engineering, urban geography, environmental studies,
or a related field.

Experience:
 Seven (7) years of increasingly responsible professional experience in large scale transportation project

management, regional transportation planning, or related transportation work, including experience at
the local or regional level, of which three (3) years should be in a management or supervisory capacity.

Licenses and Certifications:

 Possession of a valid California or Nevada Driver’s License, to be maintained throughout employment.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a
computer; to operate a motor vehicle and visit various District sites; vision to read printed materials and a
computer screen; and hearing and speech to communicate in person and over the telephone. This is
primarily a sedentary office classification although standing in work areas and walking between work areas
may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard
or calculator and to operate standard office equipment. Positions in this classification require field work at
construction sites, or proposed sites, and at parking lots. It requires the ability to bend, stoop, kneel, reach,
push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability
to lift, carry, push, and pull materials and objects up to 25 pounds.

ENVIRONMENTAL CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions,
and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or
public and private representatives in interpreting and enforcing departmental policies and procedures.