Executive Assistant

• Serve as a trusted partner and gatekeeper for the executive team, ensuring priorities and workflows are managed effectively.
• Draft, triage, and manage executive communications, ensuring clarity and timeliness across internal and external stakeholders.
• Prepare briefing materials and support compliance, reporting, and board/investor deliverables.
• Assist with compliance activities, helping ensure documentation, reporting, and review cycles are completed accurately and on time.
• Oversee travel logistics, off-sites, and event coordination.
• Build strong relationships across the company, facilitating smooth communication between executives and teams.
• Implement systems and light automation to streamline workflows and reduce repetitive tasks.
• Handle highly confidential information with sound judgment and flawless discretion.
• Contribute to special projects requiring organizational excellence, problem-solving, and attention to detail.

• 8 years of experience as an Executive Assistant, including 3 years supporting a CEO/founder or top C-suite at a high-bar organization (startup, hedge fund, big tech, or top-tier firm).
• Evidence of operational judgment under pressure: you’ve navigated mission-critical situations (e.g., last-minute travel changes, board pivots, multi-party offsites) without drama.
• Exceptional writing skills (concise, executive-ready) and a meticulous attention to detail (zero typos, zero misses).
• Strong organizational skills with a talent for process improvement and efficiency; comfort with automation tools is a plus.
• Technically proficient in managing complex compliance processes through advanced utilization of platforms like Google Workspace and Slack.
• Based in New York City, with the ability to work onsite regularly to support the executive team in our midtown office.

Tagup is an equal opportunity employer and individuals seeking employment with us are considered without regard to race, color, religion, national origin, age, sex, marital status, physical or mental disability, veteran status, gender identity, sexual orientation, or any other characteristic protected by law.

Citizenship: Due to the nature of our work with the U.S. Department of Defense, applicants must be authorized to work for any employer in the U.S. We are unable to sponsor visas at this time.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.