Summer Program Operations Assistant

Summer Program Operations Assistant

Department: Taft Educational Center / Summer Programs
Employment Type: Temporary / Seasonal
Work Schedule: Full-time, 40 hours per week (maximum 48 hours per week)

Position Summary

The Summer Program Operations Assistant provides logistical and administrative support for summer professional development programs. This role supports housing, facilities, registration, materials management, and daily participant services. The position requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.

Essential Duties and Responsibilities

Facilities & Housing Coordination

• Collect fob boards from Security and label fobs with assigned room numbers

• Coordinate dorm readiness and room status with Housekeeping

• Deliver and retrieve fans in dorm rooms

• Coordinate with Mr. Reiff regarding classroom readiness and availability in Wu

• Post and remove signage in corridors and public spaces

• Prepare and clean prep rooms in Wu using brooms, soap, and paper towels

• Set up tables and chairs in the Wu lobby for book representatives

Program & Administrative Support

• Organize and manage participant registration

• Match nametags with fobs

• Photocopy and digitize materials; upload digitized files to Dropbox

• Maintain log books and move materials to classrooms

• Deliver daily announcements

• Monitor parking to ensure vehicles are in appropriate areas

• Organize and manage Social Hour activities

• Provide basic IT support to participants and instructors

• Provide office coverage from 4:00–7:00 PM, answering phones and assisting with questions

End-of-Summer Responsibilities

• Move remaining classroom materials to prep rooms and box appropriately

• Coordinate dorm check-out and room status with Housekeeping

• Retrieve all fans from dorm rooms

• Verify return of two fobs per room and return fob boards to Security

• Ensure Wu classrooms are restored and ready for school use

• Remove all signage

• Clear and organize the office; sort, label, and box materials

Required Qualifications

• Strong organizational and time-management skills

• Ability to follow detailed instructions and manage multiple tasks

• Strong communication and customer service skills

• Basic technology skills (scanning, file uploads, basic IT troubleshooting)

• Ability to lift, move, and set up materials, tables, and boxes as needed

Preferred Qualifications

• Familiarity with campus operations or summer programs

Physical Requirements

• Ability to stand, walk, lift, carry, and move materials throughout the workday

Work Hours

• Standard work week: 40 hours

• Maximum weekly hours: 48 hours