What are the responsibilities and job description for the Administrative Assistant - Safety position at Taft Electric Co?
Job Description
DUTIES & RESPONSIBILITIES
DUTIES & RESPONSIBILITIES
- Assist with site-specific Safety documentation as requested by site team and Safety team.
- Assist with Employee Certification requests by ensuring that necessary certifications are renewed prior to expiration, new certification requests are submitted for approval and up-to-date records are maintained.
- Schedule and perform periodic training and compliance certification audits.
- Act as the System Administrator for the Safety Skills and Click Safety online training platforms. Responsibilities include entering new hires, assisting existing users with password resets/log in retrieval, removing employees upon termination and performing system audits.
- Act as the System Administrator for ProCore and back-up Administrator for Asset Tiger, E Builder, EMOD, ISN (utility audits).
- Maintain and manage training certificates and records across various workplace safety programs including, but not limited to: NFPA70E, CPR/First Aid, Storm Water Pollution Protection Plans (SWPPP’s).
- Establishes and maintains filing system within Egnyte for Safety and Fleet documents.
- Maintain the Illness and Injury Prevention Program (IIPP).
- Coordinate and schedule all Foreman Safety Meetings. Develop and maintain meeting materials and presentations.
- Administer and process new hire paperwork for incoming field crew members.
- Other duties as assigned
- High School Diploma or GED
- 1 – 3 years working in a fast-paced business environment providing team support
- Ability to be independent and work with minimal supervision
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Working knowledge of Vista and Egnyte
- Strong written and verbal communication skills
- Strong organizational skills and ability to multi-task and prioritize
- Strong attention to detail including accuracy in entering data across various platforms.