What are the responsibilities and job description for the Assistant Administrator - Construction position at Taft Construction Inc.?
Job Title: Assistant Administrator - Construction
Company: Taft Construction, Inc
Location: Culpeper, VA
Job Type: Full-time
Salary: "Based on experience"
Schedule: Monday to Friday, 8 AM – 5 PM
About Us:
Taft Construction is a fast-growing construction company specializing in public bid commercial projects throughout northern and central VA. We are committed to delivering high-quality results with a focus on safety, efficiency, and client satisfaction. We’re currently looking for a highly organized and detail-oriented Construction Assistant Administrator to support our project managers and office team.
Job Summary:
The Construction Assistant Administrator will play a key role in supporting the day-to-day administrative operations of the construction office. This position is ideal for someone who thrives in a fast-paced environment, has excellent communication skills, and enjoys working in the construction industry.
Key Responsibilities:
- Provide administrative support to project managers and office staff
- Assist with preparing, reviewing, and tracking contracts, change orders, RFI’s, submittals and purchase orders
- Maintain organized project files and documentation (physical and digital)
- Track and follow up on RFIs, submittals, and project deadlines
- Coordinate with subcontractors and vendors to ensure timely delivery of materials and documents
- Schedule meetings, inspections, and job site visits
- Manage office communications including emails, phone calls, and mail
- Assist with invoicing and payment tracking as needed
- Perform general office duties such as data entry, filing, and supply ordering
Qualifications:
- High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
- Previous administrative experience in construction or related industry is a plus
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Proficient in Microsoft Office (Word, Excel, Outlook) and/or construction management software (e.g., Procore, Bluebeam, Sage, or similar)
- Ability to multitask and prioritize in a fast-paced environment
- Strong attention to detail and problem-solving abilities
Benefits:
- Competitive pay
- Health insurance
- Paid time off (PTO) and holidays
- Opportunities for advancement
- Supportive and team-oriented work environment
Job Type: Full-time
Pay: $40,000.00 - $50,000.00 per year
Benefits:
- Health insurance
- Paid time off
Work Location: In person
Salary : $40,000 - $50,000