Accounts Payable Specialist

Description

The Accounts Payable (A/P) Specialist is responsible for ensuring the accurate and timely processing of vendor invoices, expense reports, and payments in accordance with company policies and procedures. This role plays a key part in maintaining strong vendor relationships, reconciling accounts, and supporting the financial health of the organization. The A/P Specialist will also assist with month-end close, audit preparation, and various administrative and accounting tasks as needed. A strong attention to detail, excellent organizational skills, and the ability to work in a fast-paced environment are essential for success in this role.

Essential Functions

• Review and verify invoices and check requests for appropriate documentation and approval
• Enter and upload invoices into the accounting system
• Monitor accounts to ensure payments are up to date
• Reconcile vendor statements and resolve any discrepancies
• Respond to vendor inquiries and maintain good relationships with suppliers
• Assist with month-end closing by preparing journal entries and supporting documentation
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Support internal audits and ensure compliance with company policies and procedures
• Assist with other accounting and finance-related tasks as needed
  
  

Other Duties

• Assists in the preparation of various external and internal reporting needs.
• Prepares analysis of accounts when requested.
• Assist with month-end and year-end closing activities
• Maintain organized and accurate financial records, both digital and physical
• Provide support to other accounting or finance team members during peak periods or absences
• Help improve and document A/P processes and procedures
• Monitor company credit card usage and reconcile monthly statements
• Other duties as assigned.
  
  

Competencies

• Excellent attention to detail and follow through.
• Business Acumen.
• Strong analytical and problem-solving skills.
• Communication Proficiency, both written and verbal.
• Knowledge of AP functions including preparation of payments.
• Proficient with NetSuite or related software.
• Customer/Client Focus.
• Results Driven.
• Ability to work effectively as a team member.
• Act with integrity in all ways and at all times, remaining honest, transparent and respectful in all relationships.
• Journal entry preparation.
  
  

Physical Demands

• The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Ability to walk, bend, stand, kneel and reach constantly.
• Visual acuity (near and distant) sufficient to maintain accurate records, recognize people and understand written direction.
• Ability to speak and hear sufficiently to understand and give directions.
  
  

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional environment. This role routinely uses standard office equipment.

Position Type/Expected Hours of Work

This is a full-time, exempt position. Days are Monday through Friday. However, limited weekend hours may be required.

Preferred Education And Experience

• Associate’s degree or higher in Business Administration
• 2 years of related experience.
  
  

Travel

Limited.

Additional Eligibility Qualifications

None required for this position.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.