Facilities Administrative Systems Coordinator

Who We Are

Located in the scenic Puget Sound area with nearby mountain ranges and Mount Rainier in the distance, Tacoma is surrounded by outdoor recreational opportunities such as hiking, boating and camping. Tacoma, Washington has been ranked as one of the most livable cities in the country, due to the increasing career opportunities, cultural diversity and community engagement, just to name a few.

Tacoma Community College (TCC) was built on the ancestral territory of Coast Salish peoples, specifically the Puyallup and Squaxin Island Tribes. The 1854 Medicine Creek Treaty forcibly removed them to Reservations to make way for colonizers; we recognize the privilege of utilizing this land has come at a great cost. We honor the resilience of the Puyallup and Squaxin Island people, who still live here, defend their rights, and contribute greatly to the well-being of our community. Our institution aims to increase partnerships and community ties with the local indigenous populations. Moreover, TCC stands in solidarity with Black Lives Matter and the Black community by further strengthening collaboration with the Black Student Union as well as community entities such as the Tacoma-Pierce County Black Collective, the Tacoma Urban League, and local black-owned businesses. In addition, we strongly support the Stop Asian Hate movement and have an active Asian Pacific Islander Student Club as well as an Asian and Pacific Islander Faculty and Staff Coalition. TCC is committed to developing more culturally responsive curricula by infusing and incorporating more educational content focused on the lives, experiences, and contributions of Native, Black, Latine, Asian, and other marginalized communities. We continually strive to become an anti-racist institution.

We are specifically focusing on improved support for traditionally marginalized populations, including Black/African- American, Indigenous, People of Color, Dreamers, justice-involved, immigrants and refugees, Veterans, people with disabilities, and the LGBTQ community. To this end, TCC seeks applicants who:

• Value intellectual curiosity and innovative teaching
• Welcome difference and model respectful interaction with others
• Recognize and honor the important role that diversity brings to an educational community
• Are committed to educating a racially and socioeconomically diverse student population
• Are committed to teaching in a community college setting
• Care deeply about student success
• Intentionally support and promote efforts related to equity, diversity, and inclusion
• Honor TCC’s mission promoting equitable access to educational opportunities
• Reflect the diversity of our community

Essential Functions

• Administer, track data, and report data using some of, but not limited to, the following systems
  • Megamation DirectLine - Computerized Maintenance Management System (CMMS) for work orders, assets, preventive maintenance, and reporting.
  • RS2 - Access control system for managing electronic key cards and security access.
  • FPMT – Facilities Portfolio Management Tool.
  • Reliable Controls - Building Management System (BMS) for managing HVAC and other building automation functions.
  • Energy Star Portfolio Manager – Tool for tracking and reporting energy usage and performance.
• Oversee and maintain the college’s key inventory and distribution processes.
• Produce and distribute reports from Megamation and other systems as needed.
• Administer and utilize Computerized Maintenance Management Systems / Megamation for work orders, asset tracking, preventative maintenance, and reporting.
• Manage and operate college facilities systems, including key card access system and building management systems for equipment and building control.
• Serve as essential personnel during emergency situations and campus incidents.
• Provide confidential administrative support, using discretion in sensitive matters.
• Assist in coordination of Facilities operations, including Help Line dispatch and motor pool program.
• Participate in college meetings, planning sessions, and relevant functions.
• Contribute to creating a safe, professional, inclusive, and bias-free working environment, which fosters respect for differences and encourages inclusion while promoting teamwork and organizational values.
• Perform related duties as assigned.

Qualifications

• Interpersonal skills and proven ability to communicate effectively with key stakeholders with proficient verbal and written communication skills.
• Strong ethics, integrity, and sound professional judgment.
• Strong organizational and problem-solving abilities.? Ability to multitask and prioritize a heavy workload.
• Excellent customer service skills; including establishing, building, and maintaining internal/external customer satisfaction.
• Ability to direct and manage all phases of facilities processes and construction project development and implementation.
• Ability to proactively build positive relationships, foster team unity at all levels of the college, and strive for positive interactions with individuals across the campus.
• Engaging in critical self-reflection and growth; openness to feedback, change, and professional development.
• Proficiency with standard productivity tools such as Office Suite (Word, Excel, etc.).
• Proficiency with and the ability to learn automated facilities administrative systems such as access control software, building management systems, computerized maintenance management systems.
• Communicate promptly and responsively to the needs of the department and college community.
• Identify and understand issues, challenges, and learning opportunities; be proactive and strategic with solutions.
• Thorough understanding of all aspects of facilities maintenance and operations management in an institutional environment or large organization.
• Committed to identifying, challenging and disrupting instances of institutional racism and discrimination that disadvantage Black, Indigenous, and people of color as well other marginalized populations within our educational community.
• Effectively carry out work processes to achieve individual and organizational goals.
• Manage personal time and projects wisely; set priorities, make appropriate decisions to complete assigned tasks and solve problems efficiently and in a timely manner.
• Occasional availability after hours or on weekends.
• Ability to work effectively for extended periods, including during inclement weather.
• Strong commitment to high level service and quality standards.
• Demonstrated initiative taking and flexibility.
• Experience and success with interpreting and implementing rules, regulations, and codes related to facility development and operations.

• Associates degree from an accredited college or university in architecture, building maintenance, or related field.
• Two years of experience providing administrative or technical support in facilities management, building maintenance, capital projects, project coordination or similar duties.
• OR equivalent education/experience.

Application Process

Application Materials & Procedure
Complete application packages must include the following:

• Tacoma Community College application
• Resume & cover letter. In your cover letter indicate how your background and experience meet the qualifications for this position.
• Unoffical copies of transcripts for all colleges and universities attended (official transcripts will be required for the successful candidate).