What are the responsibilities and job description for the Executive Assistant position at Tacoma Arts Live?
Description
Tacoma Arts Live is a 501(c)(3) non-profit 45 year-old arts organization that is committed to producing the highest quality programs and to the belief that our ability to contribute to excellence in the arts depends on building a community whose members come from diverse cultures, backgrounds, and life experiences. We are seeking an Executive Assistant, and encourage qualified individuals who bring diverse perspectives to the workplace to apply!
Position: Executive Assistant
The Executive Assistant plays a vital role in supporting leadership by delivering high-level, comprehensive administrative assistance, ensuring maximum organizational effectiveness and operational efficiency. The Executive Assistant embodies professionalism and delivers exceptional customer service across all touch-points.
This is a part-time position and will typically be 20 hours per week, mostly working on-site at the historic Tacoma Armory with some remote work possible. The position could include occasional evening and weekend commitments for key meetings or special events. The Executive Assistant is eligible for overtime if working more than 40 hours in a work week and will accrue sick leave under the Washington State Paid Sick Leave Law.
Pay rate: $23 - $26 per hour
RESPONSIBILITIES:
- Coordinate and schedule meetings between the CEO and partners, donors, stakeholders, etc.
- Create, edit and proofread documents
- Prepare meeting materials and document key decisions
- Collaborate with CEO to organize special events, such as Coffee with the CEO, staff retreats, and donor engagements.
- Handle confidential communication and executive correspondence, including email and phone communications, with professional discretion
- Serve as the liaison between leadership and external partners
- Administrative support for donor stewardship
- Participate in weekly staff meeting
- Assist with special projects by coordinating resources and tracking progress
- Administrative support for volunteer portal, including posting opportunities and entering final hours
- Perform other duties as assigned
Requirements
QUALIFICATIONS:
- Outstanding verbal and written communication skills
- Excellent organizational, planning and problem-solving skills
- Strong computer skills with ability to learn and master new applications
- Proficiency with Microsoft 365 applications (Teams, Outlook, Word, Excel)
- Have excellent customer service skills.
- Be professional and enjoy working with the public and as part of a team.
Tacoma Arts Live values:
- Joy - We create experiences that inspire delight, wonder, meaning, and shared human experience.
- Belonging - We foster environments where people feel welcome, seen, valued, and able to participate as themselves.
- Connection - We build relationships among people, communities, ideas, cultures, and experiences.
- Collaboration - We work across roles, disciplines, organizations, and communities to build more together than any one person or group could build alone.
- Tenacity - We keep showing up. We persist and adapt through challenges, do what we say we're going to do, and keep on building toward the future we envision.
We are committed to supporting a diverse and inclusive work environment, and to fostering creativity, excellence and collaboration. We honor and value the dignity of all individuals, and want all qualified individuals to apply for our positions.
Tacoma Arts Live is an equal opportunity employer and does not discriminate in the hiring of personnel on the basis of race, creed, color, religion, national or ethnic origin, gender or gender identity, age, veteran status, sexual orientation, marital status, disability or any other protected status as provided by law.
Salary : $23 - $26