What are the responsibilities and job description for the Corporate Paralegal position at Taco, Inc.?
As a family-owned and operated company, we feel a special obligation to the employees who comprise our Taco family. We are committed to offering employees access to the tools necessary to live long and productive lives. We strive to instill in all of our employees:
- A positive mental attitude that helps us to be a leader in the industry
- A commitment to building strong relationships, both inside and outside the organization
- A desire to learn, grow, and contribute to moving our strategy forward
- A need to create and to innovate
Employment Type: Regular Full-Time
Shift: 1st Shift
Work Status: Hybrid
Position Summary:
The Corporate Paralegal position supports Taco in-house counsel by executing the day-to-day legal administration and coordination work. The role is responsible for intake and tracking of legal requests, contract and matter administration, records management, and outside counsel administrative support in alignment with established playbooks and escalation thresholds. This role increases legal throughput, improves response timeliness, and enables cost control by ensuring that legal work is organized, documented, and routed appropriately. This role does not provide legal advice and operates under the supervision of counsel.
Measures of success:
- Legal requests logged, routed, and acknowledged within defined timeframes; deadlines consistently met.
- Contract repository is complete, current, and searchable; executed agreements are consistently captured.
- Templates and playbooks are current and version controlled.
- Outside counsel administrative workflows enable timely capture of budgets and estimates and support invoice reviews for compliance with billing guidelines.
- Matter tracking and reporting provide up-to-date visibility into active matters and reduce ad hoc status inquiries from business stakeholders
Responsibilities:
Responsibilities include but are not limited to:
Legal Intake, Tracking, and Coordination
- Administer the legal request intake process; log, route, and track requests using defined categories and escalation thresholds.
- Maintain databases and status reporting (deadlines, milestones, ownership, next actions).
- Coordinate scheduling, document collection, and stakeholder follow-up for legal matters.
Contract Administration and Repository Management
- Maintain executed agreement repository; ensure agreements are stored, searchable, and version controlled.
- Administer signature routing and document workflow; track execution status and follow up with business owners.
- Support contract lifecycle administration (renewal alerts, key dates, obligation tracking support) consistent with counsel-defined governance.
Templates, Playbooks, and Knowledge Management
- Maintain and publish approved contract templates, clause library, and playbooks; manage version control.
- Ensure templates and playbooks are current and version-controlled.
- Support rollout of standardized contracting processes (templates, checklists, intake forms, training logistics, updates) as directed by counsel.
- Ensure stakeholders are using standardized forms and pathways.
Outside Counsel Administrative Support
- Administer outside counsel engagement workflow (intake package and file organization).
- Track matter budgets/estimates and billing documentation; support invoice review workflow for compliance with billing guidelines and engagement terms (not accounts payable processing).
- Maintain preferred provider contact list and matter documentation standards.
Governance and Records Support
- Support corporate governance recordkeeping (entity files, approvals, minute book coordination) in partnership with registered agent services, as applicable.
- Coordinate collection and organization of documents for diligence readiness and audits, as directed.
Disputes, Claims, and Legal Process Administration
- Administer intake and logging of legal notices, subpoenas, and service of process; route to counsel immediately and track deadlines.
- Maintain matter files and document organization for claims and disputes, coordinating with insurers and stakeholders as directed.
Qualifications
Required:
- Bachelor’s degree or 4 years of relevant professional experience
- 4 years of experience in a paralegal, operations, or administrative support capacity.
- Demonstrated ability to manage confidential information with sound judgment and discretion.
- Strong organizational skills, attention to detail, and ability to manage multiple deadlines.
- Strong communication skills and ability to work effectively with cross-functional stakeholders and outside counsel.
Preferred:
- Paralegal certificate preferred.
- Experience supporting contract administration, matter tracking, and document management.
- Experience supporting outside counsel administrative workflows (budgets/estimates tracking and billing guideline compliance).
- Experience supporting audit or diligence readiness through organized records and repeatable processes.
- Proficiency with Legisway, Agiloft, and Microsoft 365, and willingness to learn new systems and workflows.
Work Environment
This position works primarily in an office environment using computers and technology. Verbal and auditory capability are required. Occasional exposure in production plant where large equipment and noise are prevalent. Safety gear is required in these areas.
This position may work from home up to 2X/week if performance is in good standing.
This position has no direct reports.
Benefits
With nearly 1,000 people working at Taco worldwide, each with their own story, you will discover a sense of community and diverse, intelligent colleagues who help us innovate, create and explore.
Taco employees benefit from a company that:
- Provides competitive salaries and benefits
- Offers tuition reimbursement, career development, and on-site training programs in our learning center
- Believes in sharing profits with its employees
- Is mindful about family, health and well-being
- Fosters conditions that allow people and communities to reach their full potential
- Embraces and celebrates diversity
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