What are the responsibilities and job description for the Shipping and Receiving Coordinator position at TA Dedicated?
Job Title: Shipping & Receiving Coordinator
Job Summary:
The Shipping & Receiving Coordinator is responsible for managing the flow of goods in and out of the warehouse, ensuring accurate inventory levels and efficient shipping and receiving processes. This role plays a critical part in maintaining data integrity within the Warehouse Management System (WMS) and supporting overall operational efficiency.
Key Responsibilities:
- Ensure all orders are entered into the Warehouse Management System (WMS) prior to receipt on the shipping dock
- Receive and accurately enter incoming inventory into WMS, including weight and dimension details
- Troubleshoot and resolve order discrepancies within WMS
- Audit shipping and receiving data against logs at the end of each shift to ensure accuracy
- Maintain accurate shipping and receiving logs, including original signed Bills of Lading (BOL)
- Prepare and finalize BOL documentation, including engine cards and loose sheets, prior to shipment pickup
- Ensure proper sign-out and documentation of all BOLs
- Update LEIS/MESA systems to reflect shipment readiness and completion (RTS status)
- Prioritize work orders based on RTS dates to support timely shipments
- Communicate inventory updates to internal stakeholders using WMS
- Maintain fax and email logs related to shipment releases
- Train loaders on WMS processes, including receiving, shipping, and verification procedures
- Perform additional duties as assigned by the Warehouse Manager
Qualifications:
- Minimum of one (1) year of experience in an administrative, clerical, or office role required
- Prior experience in warehousing or transportation is preferred
- Strong computer skills, including proficiency in Microsoft Excel
- Excellent written and verbal communication skills
- Strong attention to detail with the ability to manage multiple tasks effectively
Education:
- High School Diploma or equivalent (GED) required
Physical Requirements:
- Prolonged periods of sitting and working at a computer
- Ability to lift up to 15 pounds as needed
Some of our benefits, include:
- Fun Work Environment
- Medical, Dental, & Vision Insurance
- 401k Company Match
- Internal Growth / Mobility
- Paid Vacation and Sick Days
- Company Designated Holidays
- Life Insurance
- Short-Term & Long-Term Disability
- Medical Healthcare Spending Accounts (HSA/FSA)
- Dependent Care Reimbursement Account
- Employee & Immediate Family Assistance Program (EAP)
More About Us:
TA Dedicated specializes in dedicated truckload services that optimize customer supply chains and provide exclusive capacity to lower costs and improve business results. We serve as an integral part of the distribution system for many of our major customers.
TA Dedicated is built on the cornerstone value of safety. The safety of our drivers, other motorists and our customers' freight means everything to us. We stand behind this by investing in safety technologies and the continual training and education of our fleet. Our drivers are the captains of their ship and are empowered to make the decision on when it is safe to drive. We never compromise on our commitment to safety.
We are Equal Opportunity Employer. We consider all applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law