VESSEL OPERATIONS COORDINATOR

JOB SUMMARY

The Vessel Operations Coordinator reports directly to the General Manager, or his/her designee. The Vessel Operations Coordinator is responsible for carrying out day to day vessel dispatching duties and administrative tasks as required by the GM or Director. The Vessel Operations Coordinator(s) are the primary on call persons for dispatching vessels, with support as needed from the GM and Director. 

DUTIES AND RESPONSIBILITIES

• Responsible for supporting safety initiatives of Teichman Group companies.
• Under supervision from GM, coordinate crew changes and turnover notes of all vessels.
• Receive customer orders and appropriately schedule vessels for jobs. Ensure alignment with corporate work order and invoicing structure.
• Compile vessel schedule spreadsheet and distribute to applicable team members daily. Responsible for ensuring all information is captured for accurate reporting.
• Compile operational reports as needed and/or requested. 
• Send out all applicable customs/USCG notifications and file appropriate paperwork with customs as required.
• Gather vessel logs and operational paperwork and distribute to customers or management as needed.
• Manage front desk and field visitors appropriately.
• Maintain inventory on office and vessel supplies and procure appropriately.
• Perform administrative tasks as needed
• Input complete job information into accounting system for billing and follow up with customer concerns or questions as needed.
• Ensure highest level of customer services is provided at all times.
• Review preventative maintenance tasks for all vessels and log appropriately.
• Support scheduling and tracking of crew training. 
• Support tracking and scheduling of vessel maintenance and certifications.
• Other duties as assigned by management.

SHIFT INFORMATION

The standard work schedule for Vessel Operations Coordinator is Monday – Sunday (0700HRS-1700HRS), plus answering calls and dispatching after hours as needed and determined by the customer requirements. The coordinator will work this schedule in alternating weeks, having every other week off work. 

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

We offer a drug free workplace environment and require a pre-employment drug screen. All applicants are subject to pre-employment security background checks, and some positions may require pre-employment physical fitness for duty tests. All personnel are subject to random, post-accident/injury, for cause, discretionary drug and alcohol testing.