Administrative Assistant (Administrator)

Subsidiary: T&H Services

Job Title: Administrative Assistant

Work Location: Tucson, AZ (CBP AZ Regional Facility Maintenance and Repair)

Labor Category: Non-Exempt | SCA

Clearance Level: No – Public Trust (as applicable)

Travel Requirement: N/A

At Tlingit Haida Tribal Business Corporation (THTBC), your work goes beyond the job description—it becomes part of a purpose-driven legacy. Our continuous commitment to growth directly contributes to the strength, resilience, and future of the communities we support. Our growth fuels programs, services, and lasting value for the Tribe, making every success a shared one.

For over 35 years THTBC and its subsidiaries has delivered essential services to federal clients across the globe. Whether supporting logistics, information technology, cyber security, or facilities operations, we are united by a shared mission: to create meaningful economic opportunity and growth of the Tlingit & Haida Tribes of Alaska.

Together We Grow – One Mission, One Team – With a Commitment to Serve

Scope of Work:

The primary purpose of this position is to provide administrative and office management support duties to the program.

Responsibilities:

Work involves, but is not limited to, the following:

• Provide comprehensive administrative and clerical support to technical and management personnel.
• Support executive staff with office management responsibilities including budgeting, personnel records, and payroll.
• Serve as a primary point of contact for clients and visitors; greet and direct as appropriate.
• Able to work independently on various projects requiring research and preparation of briefing charts and other presentation materials.
• Assist with documentation, project coordination, event planning, and office management tasks as needed.
• Manage incoming and outgoing mail and packages.
• Maintain electronic and hard copy records in accordance with company and customer policies.
• Support the PMO team with formatting and editing government deliverables and reports.
• Assist with purchase requests, invoice submissions, and status tracking to support timely vendor payment and contract compliance.
• Adhere to company policies, procedures, and safety regulations.
• Performs other duties as assigned.

Requirements:

• Minimum of five (5) years of relevant administrative experience, with demonstrated knowledge, skills, and abilities to perform duties independently.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with work order systems such as Maximo preferred.
• Strong analytical skills with the ability to quickly and accurately process large volumes of data and perform qualitative and quantitative analysis to identify trends, anomalies, and errors.
• Proven ability to deliver exceptional customer service in a contract support environment to include effective written and verbal communication skills.
• Ability to manage multiple tasks and shift priorities in a fast-paced, deadline-driven environment while maintaining high performance standards.
• Must be able to satisfactorily complete a Tier 1 Public Trust background check, if required for the position.
• Must be able to maintain ability to access government worksite.
• Must possess and maintain a valid state driver’s license and a safe driving record, in accordance with company policy, to operate vehicles or equipment as required for the position.

Physical Demands / Work Environment:

• Ability to sit or stand for extended periods while working at a computer or desk.
• Frequent use of hands for typing, data entry, and handling paperwork.
• Must be able to work on-call, alternate, and extended shift schedules when necessary to meet the mission requirements, including weekends and holidays.

All candidates must successfully complete pre-employment screening, which may include but is not limited to a criminal background check, motor vehicle record review, and a 5-panel drug test, in accordance with company policy and applicable laws.

Benefits:

We offer a flexible benefits package including medical, dental, and vision plans, TRICARE Supplemental, critical illness coverage, employee discounts, wellness seminars, company-paid life and short-term disability insurance, optional long-term disability, paid leave, a 401(k) plan, and identity theft protection to support your health and financial well-being. For represented positions, the benefits and leave offered will be as defined under the applicable Collective Bargaining Agreement.

Equal Employment Opportunity:

We are proud to be an equal opportunity employer and comply with all applicable federal, state, and local employment laws. All applicants will be considered for employment without regard to race, color, religion, creed, national origin, gender, gender identity, age, marital status, sexual orientation, veteran status, disability, pregnancy, parental status, or any other characteristic protected by law.

Reasonable Accommodation:

If you have a disability or medical condition and need reasonable accommodation, please inform the designated recruiter during the hiring process.