What are the responsibilities and job description for the Staff Accountant position at T.H Rogers Lumber Co.?
Staff Accountant
Accounting | Full-time position
Department
Accounting
Reports To
Secretary & Treasurer
Employment Status
Full-time
Position Summary
The Staff Accountant supports accurate and timely financial processing by reviewing vendor invoices, performing three-way matching, researching discrepancies, and preparing journal entries and account adjustments. The position works closely with purchasing, receiving, branch, vendor, and accounting personnel to maintain reliable financial records, strengthen internal controls, and support the accounting department's reporting and close activities.
Essential Duties and Responsibilities
- Perform three-way matching of purchase orders, vendor invoices, and receiving documentation before invoices are approved for payment.
- Review invoices for mathematical accuracy, vendor terms, quantities, pricing, freight, taxes, discounts, duplicate charges, proper authorization, and supporting documentation.
- Investigate and resolve invoice discrepancies by coordinating with vendors and internal purchasing, receiving, branch, and accounting personnel.
- Assign or review general ledger coding, cost centers, locations, and other accounting dimensions in accordance with the company's chart of accounts and established procedures.
- Prepare and post accurate journal entries related to invoices, payments, accruals, reclassifications, corrections, and account adjustments, with appropriate supporting documentation.
- Assist with account reconciliations, research reconciling items, and prepare timely corrections when differences are identified.
- Support month-end and year-end close activities, including invoice cutoff, accruals, account analysis, and preparation of schedules requested by accounting leadership.
- Review vendor statements, credits, and account activity; identify missing invoices or unapplied items and coordinate appropriate resolution.
- Maintain complete and organized accounting records that support management review, audit trails, and document-retention requirements; assist auditors by gathering requested support.
- Follow established internal controls and approval requirements and promptly communicate unusual transactions, recurring discrepancies, or potential control concerns.
- Prepare recurring or ad hoc reports and analyses requested by accounting department officers.
- Identify opportunities to improve assigned accounting procedures and perform other accounting duties or special projects as requested.
Minimum Qualifications
- Working knowledge of general accounting principles, journal entries, account reconciliations, and accounts payable processes.
- Proficiency with Microsoft Excel and experience using an accounting or enterprise resource planning system.
- Ability to analyze financial information, document conclusions, and meet recurring deadlines with a high degree of accuracy.
Preferred Qualifications
- Two or more years of accounting or accounts payable experience involving invoice review, reconciliations, or journal entries.
- Experience with multi-location accounting, inventory or distribution operations, month-end close, or audit support.
Knowledge, Skills, and Abilities
- Strong analytical, problem-solving, and detail skills, including the ability to trace transactions through supporting records.
- Ability to communicate invoice and accounting issues clearly and professionally to employees and vendors.
- Sound judgment, discretion, and respect for confidential financial and business information.
- Ability to organize competing priorities, work independently, and complete assigned work within established deadlines.
- Collaborative approach and willingness to assist accounting leadership and other members of the department as business needs change.
Physical Demands and Work Environment
This position primarily works in a professional office environment and regularly uses standard office equipment. The employee must be able to sit or stand for extended periods, review detailed information, communicate effectively, and occasionally lift or move files or office materials weighing up to approximately 20 pounds.
This description summarizes the position's general duties and is not an employment contract or an exhaustive list. Duties may change with business needs. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Pay: $45,000.00 - $48,000.00 per year
Benefits:
- Dental insurance
- Employee discount
- Flexible spending account
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $45,000 - $48,000