What are the responsibilities and job description for the Assistant Controller position at T. Baker Smith?
Job Description
Position Title
Assistant Controller
Position Purpose
The primary purpose of the Assistant Controller position is to support the Controller in overseeing the firm's accounting operations, financial reporting, budgeting, and internal controls. This position is responsible for ensuring the accuracy, completeness, and timeliness of financial information while maintaining compliance with applicable accounting standards, governmental regulations, and TBS policies and procedures.
The Assistant Controller provides financial analysis and operational support to assist leadership in making informed business decisions, improving financial processes, and maintaining the integrity of the firm's financial systems.
Essential Functions
Financial Reporting and Analysis
None
Physical Requirements
While performing the duties of this job, the associate is occasionally required to stand; walk; sit; use hands to operate, handle, maneuver, and manipulate objects, tools, or controls; reach with hands and arms; use manual dexterity to operate computer keyboard, calculator, and telephone; talk and hear; climb stairs, balance, stoop, kneel and lift up to 50 pounds. Specific vision abilities required by the job include close, distance, color, and peripheral vision; depth perception; ability to adjust focus.
Minimum Requirements
While performing the duties of this job, the associate is generally in both a typical office and outside environment and thus, exposed to the noise, dust, smells, and other environmental factors present in such an environment. This position requires travel to visit clients, tour project sites, and other TBS office locations and visit other field locations periodically.
Hours of Work
This is a full-time position, requiring 40 hours per week, with additional hours as needed to meet deadlines. This position can be non-exempt or exempt.
Experience comes in different forms; many skills are transferable – and passion goes a long way. Here at TBS, we are in the business of cultivating people, and you are set up to succeed if you identify strongly with these values / behaviors; Growth oriented, Trustworthy, Responsive, Works hard, smart, & safe, Builds a positive team & family spirit, and are Enthusiastic & energetic.
We also know that diversity of background and thought can enhance problem-solving and encourage more creative thinking, which is why we are dedicated to adding new perspectives to the team.
Our purpose is investing in people to enhance communities and that commitment has endured for over 100 years. We pride ourselves in doing this by recruiting, hiring, and retaining diverse, passionate, and forward-thinking talent. T. Baker Smith is an equal opportunity employer, and we are dedicated to providing an inclusive and diverse environment for all associates.
Position Title
Assistant Controller
Position Purpose
The primary purpose of the Assistant Controller position is to support the Controller in overseeing the firm's accounting operations, financial reporting, budgeting, and internal controls. This position is responsible for ensuring the accuracy, completeness, and timeliness of financial information while maintaining compliance with applicable accounting standards, governmental regulations, and TBS policies and procedures.
The Assistant Controller provides financial analysis and operational support to assist leadership in making informed business decisions, improving financial processes, and maintaining the integrity of the firm's financial systems.
Essential Functions
Financial Reporting and Analysis
- Prepare and review monthly, quarterly, and annual financial reports within established deadlines.
- Analyze financial results, identify trends and variances, and provide recommendations to support leadership and project management decisions.
- Assist in preparing financial information and supporting documentation for external accountants and senior leadership.
- Complete client and vendor reporting requirements as needed.
- Manage and maintain the firm's budgeting software and related financial data.
- Coordinate, monitor, and report on the annual budget.
- Prepare budget-to-actual comparisons and analyze significant variances.
- Collaborate with discipline and operational leaders to support budgeting and financial planning.
- Coordinate and perform assigned month-end and year-end closing activities, including journal entries, account reconciliations, and financial adjustments.
- Review accounting transactions to ensure proper coding, authorization, documentation, and compliance with firm policies.
- Monitor general ledger accuracy and assist in resolving accounting discrepancies.
- Support the Controller in ensuring consistent accounting treatment of transactions.
- Assist with accounting activities involving accounts payable, accounts receivable, and project accounting as assigned.
- Perform equipment cost and financial analyses to ensure accurate project costing.
- Analyze project costs, financial performance, and related accounting information to support operational decision-making.
- Assist with contract management to support the CFO.
- Support the development and consistent application of cost accounting procedures.
- Assist in implementing, monitoring, and maintaining accounting policies, procedures, and internal controls.
- Prepare and review monthly sales and use tax reporting and assist with other assigned tax compliance activities.
- Assist with external audits and financial reviews, including preparing requested schedules and supporting documentation.
- Identify opportunities to improve financial accuracy, operational efficiency, and compliance.
- Support the administration and effective use of the firm's ERP and financial reporting systems.
- Assist in implementing improvements to accounting processes, reporting tools, and financial systems.
- Coordinate with external consultants and internal departments on accounting and financial projects.
- Assist with short- and long-term incentive calculations and related financial analyses.
- Perform special financial projects and analyses.
None
Physical Requirements
While performing the duties of this job, the associate is occasionally required to stand; walk; sit; use hands to operate, handle, maneuver, and manipulate objects, tools, or controls; reach with hands and arms; use manual dexterity to operate computer keyboard, calculator, and telephone; talk and hear; climb stairs, balance, stoop, kneel and lift up to 50 pounds. Specific vision abilities required by the job include close, distance, color, and peripheral vision; depth perception; ability to adjust focus.
Minimum Requirements
- Bachelor's degree in Accounting or Finance from an accredited university; equivalent combinations of education and relevant accounting experience will be considered.
- At least seven years of progressively responsible accounting experience, including financial reporting, general ledger accounting, budgeting, and financial analysis.
- Strong knowledge of generally accepted accounting principles (GAAP), accounting practices, and internal controls.
- Experience with accounting and financial management software, including ERP systems.
- Advanced proficiency in Microsoft Excel and other Microsoft Office applications.
- Strong analytical, problem-solving, and organizational skills with a high level of accuracy and attention to detail.
- Excellent communication and interpersonal skills, with the ability to work effectively with associates, leadership, clients, and external business partners.
- Ability to manage multiple priorities, exercise sound judgment, and meet established deadlines.
- Ability to work independently, demonstrate initiative, and maintain confidentiality of sensitive financial information.
- Experience in project-based accounting or professional services is preferred.
While performing the duties of this job, the associate is generally in both a typical office and outside environment and thus, exposed to the noise, dust, smells, and other environmental factors present in such an environment. This position requires travel to visit clients, tour project sites, and other TBS office locations and visit other field locations periodically.
Hours of Work
This is a full-time position, requiring 40 hours per week, with additional hours as needed to meet deadlines. This position can be non-exempt or exempt.
Experience comes in different forms; many skills are transferable – and passion goes a long way. Here at TBS, we are in the business of cultivating people, and you are set up to succeed if you identify strongly with these values / behaviors; Growth oriented, Trustworthy, Responsive, Works hard, smart, & safe, Builds a positive team & family spirit, and are Enthusiastic & energetic.
We also know that diversity of background and thought can enhance problem-solving and encourage more creative thinking, which is why we are dedicated to adding new perspectives to the team.
Our purpose is investing in people to enhance communities and that commitment has endured for over 100 years. We pride ourselves in doing this by recruiting, hiring, and retaining diverse, passionate, and forward-thinking talent. T. Baker Smith is an equal opportunity employer, and we are dedicated to providing an inclusive and diverse environment for all associates.