Administrative Assistant

Basic Qualifications

Education/Training: A high school diploma or equivalent normally preferred.

Skill(s): Basic reading, writing, grammar, computer and mathematics skills; moderate interpersonal relations and communicative skills; proficient problem solving skills; proficient organizational and time management skills; ability to work with general supervision; minimal or no supervision while performing duties outside of Bank facilities; valid driver's license; ability to lift a minimum of fifty (50) lbs.; valid driver’s license; visual and auditory skills.

Experience: A minimum of six (6) months to one (1) year experience in related positions normally required.

General Responsibilities

Responsible for performing scheduled courier services for the Bank, including, but not limited to, carrying articles, documents and deposits between branches, customers and other locations; sorting, delivering and picking up mail from the post office; and other duties as directed; coordinating work within the unit or department, as well as with other departments and units; reporting pertinent information to the immediate supervisor; responding to inquiries or requests for information.

Essential Duties

• Performs scheduled courier services for the Bank and other duties as directed of which the following are illustrative:

- Drives vehicle(s) safely to deliver and pick up documents and other items from branches, customers and other locations as necessary.- Sorts and distributes bags, envelopes and supplies to the Bank’s branches, departments and other Bank locations.- Coordinates postal deliveries between branches, departments, and other Bank locations to and from the post office.- Maintains Bank vehicle(s) ensuring it is clean and in safe operating condition; checks items such as fluids, tires, belts; coordinates and arranges scheduled maintenance or repairs as necessary.- Operates postage metering machine and related equipment; ensures correct amount of postage is applied to mail items for proper delivery.- Moves supplies, equipment and furniture within facilities and between branches as instructed.- Maintains inventory of supply room in an orderly fashion.- Maintains inventory levels at operational needs; completes monthly inventory control records, including offsite storage at Guardian Storage.- Assists in the maintenance of records control with respect to records retention and destruction.- Maintains off-site storage log for incoming and returning of storage boxes of active files.- Stocks supplies in main kitchen, central storage, mail room and janitor’s closet.- Performs various light repairs at various bank properties, i.e., replacing light bulbs, etc.- Provides regular cleaning and maintenance of inserter machine.- Performs a variety of duties in order to set up for special events, i.e., decorating branch offices for holidays, maintaining the community tent, preparing the community room for meetings, etc.- Orders kitchen/bathroom supplies from appropriate vendors.- Assures compliance with all Bank policies and procedures and all applicable state and federal banking laws, rules and regulations.- Completes administrative tasks correctly and on time; supports the Bank’s goals and values; benefits the Bank through outside activities.- Performs the position safely, without endangering the health or safety to themselves or others and will be expected to report potentially unsafe conditions. The employee shall comply with occupational safety and health standards and all rules, regulations and orders issued pursuant to the OSHA Act of 1970, which are applicable to one’s own actions and conduct.2. Coordinates specific work tasks with other personnel within the unit or department as well as with other units and departments in order to ensure the smooth and efficient flow of information.3. Abides by the current laws and organizational policies and procedures designed and implemented to promote an environment which is free of sexual harassment and other forms of illegal discriminatory behavior in the work place.
4. Cooperates with, participates in, and supports the adherence to all internal policies, procedures, and practices in support of risk management and overall safety and soundness and the Bank's compliance with all regulatory requirements, e.g. Community Reinvestment Act (CRA), Equal Credit Opportunity Act, etc.- Specifically demonstrates knowledge of, and complies with, the Bank Secrecy Act (BSA) and all BSA policies/procedures.5. Reports pertinent information to the immediate supervisor as requested, or according to an established schedule; compiles information as necessary or as directed and provides data to appropriate bank personnel.6. Responds to inquiries relating to his/her particular area, or to requests from customers, other bank personnel, etc., within given time frames and within established policy.7. Provides backup for opening/closing of 190 North Main Street and 77 South Main Street locations.
Ancillary Duties

• Performs tasks which are supportive in nature to the essential functions of the job, but which may be altered or re-designed depending upon individual circumstances.

Job Location

All levels, various Bank locations

Equipment/Machines

• Automobile
• Telephone
• Inserter
• Postage machine
• Folding machine
• PC/Computer keyboard
• Various miscellaneous maintenance tools and equipment

Job Type: Temp-to-hire

Pay: $35,000.00 - $43,000.00 per year

Benefits:

• Dental insurance
• Health insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $35,000 - $43,000