Grant & Program Management coordinator

FRCARA Program Planner

Job Summary

We are seeking an experienced Program Planner to coordinate and manage the First Responder Comprehensive Addiction and Recovery Act (FRCARA) grant program. This role will support statewide initiatives addressing substance use and opioid-related emergencies by overseeing program planning, grant administration, budgeting, partner coordination, and performance evaluation.

The ideal candidate will have experience in program management, grant administration, public health, or government operations.

Key Responsibilities

• Plan, coordinate, and implement grant-funded programs, initiatives, and project activities.
• Assess community needs, identify service gaps, and recommend program improvements.
• Monitor grant budgets, expenditures, funding allocations, and financial projections.
• Coordinate subawards, contracts, scopes of work, invoices, and progress reports.
• Track program milestones, deliverables, timelines, and performance measures.
• Collect and analyze program data to evaluate effectiveness and identify improvement opportunities.
• Prepare and submit required federal, state, financial, and programmatic reports.
• Ensure compliance with applicable state and federal regulations and grant requirements.
• Maintain accurate records, agreements, financial documentation, and audit materials.
• Coordinate meetings, training, and communication with EMS agencies, fire and law enforcement departments, healthcare providers, and community organizations.
• Provide technical assistance and guidance to program partners regarding grant requirements and reporting.
• Identify program risks and recommend corrective actions to ensure successful implementation.

Required Qualifications

• Bachelor's degree in Public Administration, Public Health, Liberal Arts, Health Services, or a related field.
• Experience in program planning, program development, research, grant administration, or project management.
• Knowledge of program implementation, budgeting, monitoring, and evaluation.
• Strong skills in data collection, analysis, reporting, and documentation.
• Ability to manage multiple projects, deadlines, budgets, and stakeholder relationships.
• Excellent written and verbal communication skills.
• Strong organizational, analytical, and problem-solving abilities.

Preferred Experience

• Experience with federal or state-funded grants.
• Background in public health, EMS, substance use prevention, or opioid response programs.
• Experience managing subawards, contracts, budgets, and program deliverables.
• Familiarity with government regulations and grant compliance requirements.
• Experience coordinating with public agencies and community partners.

Additional Information

• Work under the general supervision of the Chief of CEMS.
• Requires independent judgment, initiative, and strong coordination skills.
• Travel within Rhode Island may be required for meetings, site visits, and partner coordination.