What are the responsibilities and job description for the Shipping Coordinator position at Systematics Inc.?
Summary
We are seeking a detail-oriented and organized Shipping Coordinator to join our logistics team. The Shipping Coordinator will be responsible for collecting, recording, and managing all shipping and packing information, including dimensions, weights, and carton/pallet details—while ensuring accuracy and compliance with company and carrier requirements. This role will support day-to-day shipping operations, ensuring that orders are processed efficiently, documentation is accurate, and shipments are delivered on time
ESSENTIAL DUTIES & RESONSIBILITIES include the following. Other duties may be assigned.
This position will require the employee to work overtime as needed. Overtime is scheduled based upon individual job responsibilities and the needs of the department and business.
The hours for this position are Monday – Friday, 7 am – 3:30 pm with overtime as necessary during the week and Saturdays.
We are seeking a detail-oriented and organized Shipping Coordinator to join our logistics team. The Shipping Coordinator will be responsible for collecting, recording, and managing all shipping and packing information, including dimensions, weights, and carton/pallet details—while ensuring accuracy and compliance with company and carrier requirements. This role will support day-to-day shipping operations, ensuring that orders are processed efficiently, documentation is accurate, and shipments are delivered on time
ESSENTIAL DUTIES & RESONSIBILITIES include the following. Other duties may be assigned.
This position will require the employee to work overtime as needed. Overtime is scheduled based upon individual job responsibilities and the needs of the department and business.
The hours for this position are Monday – Friday, 7 am – 3:30 pm with overtime as necessary during the week and Saturdays.
- Collect and record carton and pallet information, including dimensions, weight, and packaging details.
- Prepare and maintain all shipping documentation (BOLs, packing lists, invoices, labels, customs documents, etc.).
- Coordinate with warehouse and operations teams to schedule and prepare outgoing shipments.
- Ensure accuracy of shipping data entered into ERP or logistics management systems.
- Track and monitor shipments to ensure timely delivery.
- Verify compliance with customer requirements, carrier guidelines, and regulatory standards.
- Maintain accurate shipping records for audit and reporting purposes.
- Assist with inventory control and cycle counts related to outbound shipments.
- Provide support with receiving needs when necessary
- Identify and recommend process improvements to increase efficiency and reduce costs.
- Must be able to lift 25 lbs. up to 50 lbs. independently
- Excellent physical condition and coordination
- High school diploma or GED preferred
- 1–3 years of experience in shipping, logistics, or warehouse coordination
- Strong knowledge of shipping procedures, documentation, and carrier requirements
- Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and logistics/ERP system
- Excellent attention to detail, organizational, and data entry skills
- Strong communication skills to effectively coordinate with internal teams and external partners
- Ability to work in a fast-paced environment and manage multiple priorities.
- Attention to detail
- Ability to read and comprehend instructions
- Proficiency in operating technical machinery and RF scanners
- Good organizational skills
- Bilingual Spanish preferred
- This position is in a warehouse environment