What are the responsibilities and job description for the IT Asset Management Specialist position at System Soft Technologies?
IT Asset Management Specialist
Location: Montgomery AL
Duration: 6-12 Months
Position Summary
The IT Asset Management Specialist is responsible for the end-to-end lifecycle management of technology assets across the agency. This role ensures all IT equipment is properly received, recorded, tagged, tracked, maintained, audited, and disposed of in accordance with state policies, federal guidelines, and internal controls. The position supports operational accountability, inventory accuracy, compliance, and financial stewardship of IT resources.
Key Responsibilities
Asset Receiving and Inventory Management
Receive incoming IT equipment, verify shipment accuracy, and document all received assets.
Assign and apply asset tags, ensuring proper identification and classification of all hardware.
Maintain detailed inventory records within the agency's asset management system, including asset location, status, ownership, and lifecycle information.
Track the movement of equipment through formal chain-of-possession and chain-of-custody procedures.
Asset Auditing and Compliance
Conduct periodic physical inventory audits and reconcile discrepancies through investigation and documentation.
Prepare audit documentation, compliance records, and reports for internal and external audit activities.
Ensure inventory records remain accurate, complete, and audit-ready at all times.
Asset Lifecycle Management
Support all phases of the asset lifecycle, including Deployment, Transfers, Reassignments, Repairs, Returns, Surplus processing, Disposal
Ensure surplus and disposal activities comply with state surplus regulations, environmental requirements, and data security standards.
Operational Support and Process Improvement
Maintain organized and secure storage areas for all IT assets.
Collaborate with procurement, finance, security, and IT operations teams to ensure inventory accuracy and compliance with agency standards.
Assist in the development, implementation, and improvement of asset management policies, procedures, and best practices.
Respond to asset management inquiries and provide operational reporting and process improvement recommendations.
Required Skills and Abilities
Strong attention to detail and ability to maintain accurate and complete records.
Knowledge of IT hardware, including computers, peripherals, networking equipment, mobile devices, and related technologies.
Experience with asset tagging, inventory management systems, and barcode/RFID technologies.
Ability to investigate and reconcile inventory discrepancies.
Understanding of chain-of-custody and chain-of-possession protocols.
Ability to prepare and maintain audit-ready documentation.
Strong organizational skills with the ability to maintain orderly storage and work environments.
Analytical thinking and problem-solving abilities.
Ability to safely lift and move IT equipment within reasonable limits.
Excellent written and verbal communication skills.
Ability to work independently and effectively collaborate across multiple teams.
Proficiency with asset management software, spreadsheets, and reporting tools.