What are the responsibilities and job description for the HVAC Agreement Administrative Assistant position at System One?
Commercial HVAC Agreement Administrative Assistant
Chandler, AZ | Full-Time
We're seeking a detail-oriented HVAC Agreement Administrative Assistant to support preventative maintenance agreements, service contracts, and customer accounts. This role is ideal for someone who thrives in a fast-paced service environment and enjoys balancing customer support, contract administration, scheduling, and billing activities.
Key Responsibilities:
- Manage HVAC maintenance agreements, renewals, and customer account records
- Coordinate preventative maintenance scheduling and work order tracking
Maintain CMMS/service databases, equipment histories, and contract documentation
- Support invoicing, billing, accounts receivable, credits, and rebills
Serve as a primary contact for customers regarding service agreements and scheduling
- Generate reports, monitor contract status, and ensure accurate recordkeeping
- Provide day-to-day administrative support for service operations
Qualifications:
- Previous administrative, customer service, or service coordination experience (HVAC, construction, or field service industry highly preferred)
- Strong proficiency with Microsoft Office Suite, Outlook, Excel, Teams, and Adobe
- Excellent communication, organizational, and multitasking skills
- High attention to detail and ability to manage multiple priorities
- High school diploma required; Associate degree preferred
- Typing proficiency of 45 WPM preferred
What We're Looking For:
A customer-focused professional who enjoys supporting operations, maintaining accurate data, and helping drive successful contract renewals while partnering with technicians, managers, and clients.
Ref: #673-STS Denver
Chandler, AZ | Full-Time
We're seeking a detail-oriented HVAC Agreement Administrative Assistant to support preventative maintenance agreements, service contracts, and customer accounts. This role is ideal for someone who thrives in a fast-paced service environment and enjoys balancing customer support, contract administration, scheduling, and billing activities.
Key Responsibilities:
- Manage HVAC maintenance agreements, renewals, and customer account records
- Coordinate preventative maintenance scheduling and work order tracking
Maintain CMMS/service databases, equipment histories, and contract documentation
- Support invoicing, billing, accounts receivable, credits, and rebills
Serve as a primary contact for customers regarding service agreements and scheduling
- Generate reports, monitor contract status, and ensure accurate recordkeeping
- Provide day-to-day administrative support for service operations
Qualifications:
- Previous administrative, customer service, or service coordination experience (HVAC, construction, or field service industry highly preferred)
- Strong proficiency with Microsoft Office Suite, Outlook, Excel, Teams, and Adobe
- Excellent communication, organizational, and multitasking skills
- High attention to detail and ability to manage multiple priorities
- High school diploma required; Associate degree preferred
- Typing proficiency of 45 WPM preferred
What We're Looking For:
A customer-focused professional who enjoys supporting operations, maintaining accurate data, and helping drive successful contract renewals while partnering with technicians, managers, and clients.
Ref: #673-STS Denver