Administrative Assistant, Business Development

Job Title: Administrative Assistant, Business Development

Location: Bellevue, WA

Type: Contract

Compensation: $28.00 - $52.00 per hour

Contractor Work Model: Onsite

Hours: 40.0 hours/week

System One is seeking a Administrative Assistant for a long-term contract on-site in Bellevue, WA.

Overview

The Administrative Assistant, Business Development reports to the Senior Vice President of Business Development. This role provides administrative and logistical support to multiple sub-departments in the Business Development team, ensuring efficient coordination of meetings, projects, and day-to-day operations.

Responsibilities

• Coordinate and schedule meetings for multiple sub-departments within the Business Development team
• Assist with meeting logistics for in-person, virtual, and hybrid meetings (room reservations, video conferencing setup, catering, and materials) at Bellevue and Everett locations
• Assist in the preparation and distribution of meeting agendas, presentations, and supporting documents in advance
• Help track action items, follow-ups, and deadlines resulting from meetings
• Serve as a central administrative point of contact for all supported sub-departments
• Provide administrative support including data entry, document preparation, filing, and records management
• Coordinate with the Meeting and Events Coordinator for planning and executing logistics for meetings
• Assist with cross-departmental communication and information sharing
• Perform ad hoc administrative tasks as assigned

Requirements

• Associate Degree in business, communications, business administration, or a related field with a minimum of 3 years experience, or a Bachelor's degree in the same fields with at least 3 years of relevant experience
• Experience supporting business development, commercial support, and project coordination
• Highly organized and detail-oriented with a high degree of accuracy
• Ability to work under tight deadlines and self-prioritize tasks
• Comfortable operating in a fast-paced environment
• Proficiency with Microsoft Office Suite (Excel, PowerPoint, Word)
• Strong judgment, problem-solving skills, and ability to maintain confidentiality
• Excellent written and interpersonal communication skills
• Ability to interact professionally with all organizational levels, including senior executives, trustees, donors, and peers
• Reliable team player who can assess when to act independently or seek input
• High degree of trust, integrity, and respectful communication

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic, information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref: #161-Managed Staffing Charlotte

Salary : $28 - $52