Administrative Services Manager in Nashville TN Hybrid

We are looking for Administrative Services Manager in Nashville TN Hybrid. Please read the job description below and let me know if you are interested.
 
Position: Administrative Services Manager (Grant/Accountant)
Location: Nashville, TN (Hybrid – 1 Day Onsite / 4 Days Remote)
Duration: 12 Months Contract
Interview Process: Virtual/In-Person
Req ID: 65750
 
Job Description 

We are seeking an experienced Grant Manager to support CEDEP and BGM programs by leading grant application development, coordinating post-award implementation activities, monitoring budgets and expenditures, and ensuring timely programmatic and financial reporting. This role serves as a key liaison between program leadership, fiscal teams, procurement, contracts, and funding agencies to ensure grant activities remain compliant, well-documented, and aligned with organizational objectives.

Key Responsibilities

Grant Application Development & Submission

• Lead and coordinate grant application activities from funding opportunity review through final submission.
• Review Notices of Funding Opportunity (NOFO), Funding Opportunity Announcements (FOA), Notices of Award (NOA), and related requirements.
• Develop and maintain application timelines, submission checklists, SharePoint repositories, and version control processes.
• Schedule and facilitate grant application planning meetings with program leadership and contributors.
• Coordinate budget preparation and budget justification development.
• Compile narratives, attachments, certifications, and supporting documentation.
• Conduct final quality assurance reviews to ensure compliance with submission requirements.
• Manage application submission logistics and maintain documentation of completed submissions.

Post-Award Grant Management

• Review grant award terms and conditions and identify key compliance requirements.
• Coordinate startup activities and communicate funding requirements to program stakeholders.
• Support implementation planning, including budgeting, staffing, contracts, procurement, travel, and reporting requirements.
• Prepare and submit expansion requests and funding acceptance documentation when required.
• Maintain complete post-award records and documentation for audit readiness.

Budget Management & Financial Oversight

• Develop and maintain monthly expenditure reports and budget forecasts.
• Monitor spending against approved budgets and identify potential variances.
• Analyze staffing expenditures and support personnel cost forecasting.
• Coordinate resolution of budget discrepancies and financial corrections.
• Review purchase requests, invoices, equipment purchases, and program expenditures for compliance.
• Compile budget documentation, contracts, scopes of work, and financial reports as needed.

Reporting & Grant Closeout

• Manage grant reporting calendars and ensure timely completion of required submissions.
• Coordinate collection and reporting of programmatic performance metrics.
• Collaborate with fiscal partners to compile financial reports and expenditure data.
• Submit required reports through applicable grant management systems and portals.
• Respond to funding agency inquiries, revisions, and corrective action requests.
• Coordinate grant closeout activities, including final expenditures, contract closeouts, and documentation archiving.
• Maintain complete audit-ready grant files and closeout records.

Stakeholder Communication & Fiscal Governance

• Participate in funding agency meetings and provide grant status updates.
• Lead expenditure review meetings and communicate financial performance, risks, and projections.
• Prepare meeting materials, track action items, and ensure timely follow-up.
• Collaborate with program leadership and internal business units, including contracts, fiscal, compliance, and procurement teams.
• Identify and escalate grant-related risks impacting compliance, spending, timelines, or deliverables.
• Support administrative activities such as drafting correspondence, routing approvals, and preparing documentation for leadership.
• Respond to fiscal, legislative, and oversight requests while maintaining accurate records and audit trails.

Required Qualifications

• Experience in grant management, grant administration, budgeting, accounting, contract management, or related fields.
• Strong understanding of grant lifecycle processes, including application development, award management, reporting, and closeout.
• Experience interpreting grant requirements, funding guidance, and compliance standards.
• Strong analytical and financial management skills.
• Advanced proficiency in Microsoft Excel and experience preparing expenditure reports and financial analyses.
• Excellent organizational, communication, and project coordination skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong attention to detail and commitment to maintaining accurate documentation.
• Ability to work independently and exercise sound judgment.

Preferred Qualifications

• Experience with federal grant administration and funding programs.
• Experience coordinating activities across program, fiscal, procurement, and leadership teams.
• Strong Microsoft Office skills, including Excel, Outlook, Word, and PowerPoint.
• Experience with SharePoint and document management systems.
• Knowledge of grant compliance, reporting requirements, and audit readiness practices.
• Experience supporting government, public health, or nonprofit grant-funded programs.

Skills & Technologies

• Grant Management
• Budgeting & Financial Analysis
• Grant Application Development
• Federal Grant Compliance
• Reporting & Documentation
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Microsoft PowerPoint
• SharePoint
• Contract & Procurement Coordination
• Project Management

 
 
 
Best Regards,
Salman Alam
IT Recruiter||Syntricate Technologies Inc.
Direct: 781-236-6328
Email: salman.a@syntricatetechnologies.com