Business Operations Coordinator

RESPONSIBILITIES INCLUDE:

• Managing day-to-day operations of the Athletic Business Office and budget related transactions including, but not limited to: processing expense reimbursements, completing account transfers, setting up requisitions to create purchase orders, monitoring recruiting requests and expenses, managing contracts in accordance with university policy, and maintaining records of daily transactions.
• Ensuring accurate documentation and compliance with established operational and financial procedures.
• Regularly monitoring team travel to ensure that proper travel protocols are being followed and that budgetary standards are adhered to, including tracking travel expenses on a per trip basis and properly distinguishing team travel from recruiting or development related travel
• Managing the creation and proper processing of Athletic Department Purchase Orders
• Overseeing reconciliation and settlement of procurement card program
• Onboarding of suppliers into the University finance system
• Managing records of purchasing cycle on capital expenses, computers and cell phone inventory.
• Assisting in producing and reconciling regular budget reports for coaches and department heads and data gathering for various internal and external reporting requirements.
• Maintaining accurate accounting records of anticipated revenue receivables from NCAA and CAA offices, corporate sponsorship contract obligations, and other external revenue sources
• Maintaining fiscal integrity and work to improve overall image of Department of Athletics.
• Other duties as assigned

MINIMUM QUALIFICATIONS:

• Bachelor’s degree or higher in accounting, finance, business or sport management or related field
• Knowledge of Concur and Workday systems
• Demonstrated understanding of good business practices at collegiate institutions
• Interest in intercollegiate sport and recreation
• Strong work ethic and self-starter mentality

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