Executive Assistant

We are seeking a proactive, highly skilled Executive Assistant to support senior leadership and key external stakeholders. This role partners closely with leadership to manage the scheduling, coordination, and logistics behind high-visibility meetings, communications, and events.

This is a judgment-driven, execution-focused role requiring discretion, strong organization, and the ability to operate confidently in fast-paced, high-stakes environments.

Working hours: 9:00 AM–6:00 PM, with flexibility as needed for executive and stakeholder schedules.

Key Responsibilities

• Serve as a trusted point of coordination between senior leaders and external stakeholders
• Manage complex, multi-party calendars and scheduling across time zones
• Triage communications, assess priority, and ensure timely follow-up
• Coordinate meetings, events, and offsites end-to-end, including agendas, materials, and logistics
• Plan and manage detailed travel itineraries
• Prepare and organize materials for meetings and presentations
• Track action items, requests, and documentation with accuracy and follow-through
• Handle sensitive information with exceptional discretion and judgment

Experience & Skills

• 4–6 years of experience supporting senior leaders as an Executive Assistant or in an executive operations role
• Experience supporting investor, board, or advisor relationships
• Strong calendar management, prioritization, and organizational skills
• Experience in fast-paced environments such as technology, finance, or venture-backed companies
• Excellent written communication and professionalism

Traits

• Highly organized, detail-oriented, and reliable
• Calm under pressure and solutions-focused
• Proactive, anticipatory, and execution-driven