What are the responsibilities and job description for the Administrative Assistant position at Synergy Business Consulting, Inc.?
We are looking for an Administrative Assistant who loves the puzzle of process improvement, values the security of ironclad compliance, and thrives in a collaborative, fast-moving environment. In this role, you'll mitigate corporate risk, streamlining workflows across massive cross-functional teams. If you have a passion for operational excellence and a sharp eye for detail, this is your platform to grow.
The Impact You Will Make
- Guard the Supply Chain: You will craft critical Purchase Orders, focusing heavily on solid commercial content and risk mitigation. You will also manage operational work cycles and MR 11 transactions.
- Master the Financial Close: You will take ownership of month-end close duties, compiling essential financial reports for budget tracking, variance, and cost analysis.
- Champion Compliance: You will serve as a frontline defender of internal controls, ensuring every record, report, and transaction strictly aligns with company SOX controls and procedures.
- Bridge Communication Gaps: You will serve as a collaborative hub, resolving vendor issues, handling urgent requests, and working directly with Engineering, Operations, IT, Accounts Payable, and the Integrated Supply Chain.
- Drive Service Excellence: You will manage incoming requests via the Jira service desk, providing respectful, clear, and solutions-oriented support to internal stakeholders and external partners alike.
Who You Are
- A Detail Detective: You spot the missing piece or the minor variance that others blink and miss. To you, accurate records are a matter of professional pride.
- Naturally Curious: You don't just follow a process; you look for ways to make it faster, smoother, and better. You bring a natural process-improvement mindset to everything you touch.
- A Team Player: You understand that great operations require great communication. You know how to collaborate across different departments with respect, clarity, and alignment.
What You Bring
- The Foundation: A High School Diploma or GED. A solid, general understanding of core Procurement and Accounting principles is highly valued.
- The Experience: 1 to 2 years in Procurement, Accounts Payable, or a similar administrative finance function is preferred. We are also open to sharp, highly driven entry-level candidates ready to learn. This is an entry-level opportunity, so candidates with more experience may not be considered.
- The Tech Advantage: If you have hands-on experience with SAP, that is a massive plus. Familiarity with Jira or similar ticketing systems will also help you hit the ground running.