Executive Assistant to the President

About Synergos

At Synergos, we’re transforming the way homes are built. We believe there’s a smarter, more efficient way forward. By uniting the industry’s leading trade partners under one team, we simplify the building process—making it faster, more reliable, and easier to manage.

Our family of companies—including Austin Companies, Brewer Plumbing, Door Sales & Installations (DSI), Erickson Framing, Focus Companies, and ODC Construction—bring together innovation and collaboration to eliminate bottlenecks, streamline scheduling, and reduce cycle times.

The result? Homes delivered on time, on budget, and with uncompromising quality. With Synergos, construction managers benefit from a single point of contact, one integrated team, and countless advantages.

One team. Infinite advantages.

*THIS ROLE WILL BE BASED AT FOCUS COMPANIES WHICH IS LOCATED IN LAS VEGA, NEVADA

Summary

The Executive Assistant to the President provides high-level administrative, operational, and strategic support to the President, ensuring effective leadership, efficient workflow, and seamless coordination across the organization. This role serves as a critical extension of the President’s office—supporting communication, project follow-through, scheduling, cross-departmental coordination, and confidential matters with professionalism and discretion.

The ideal candidate is proactive, highly organized, emotionally intelligent, and capable of operating in a fast-paced, evolving environment with multiple companies under one corporate umbrella.

Responsibilities

The job duties listed below are not all inclusive of what the employee may be responsible for. Other duties may be assigned.

Executive Administrative Support

• Manage the President’s daily schedule, including meetings, travel arrangements, and priorities.
• Act as the primary gatekeeper for the President—screening calls, visitors, and requests.
• Draft, edit, and prepare correspondence, reports, presentations, and executive summaries.

• Manage confidential documents and communications with absolute discretion.
• Ensure the President is briefed and prepared for all meetings, appointments, and events.

Cross-Functional Coordination

• Serve as a liaison between the President and internal departments, including Operations, HR, Finance, IT, and Safety.
• Coordinate multi-department workflows, follow up on action items, and track deadlines.
• Facilitate communication between the President and General Managers or department leaders.
• Support coordination of board meetings, leadership meetings, and executive off-sites.

Project & Operational Support

• Assist the President in tracking key initiatives, KPIs, and strategic projects across business units.
• Maintain organized systems for reporting, file management, and project documentation.
• Conduct research, prepare summaries, and gather data to support decision-making.
• Support operational oversight by organizing agendas, notes, and follow-up for:
• Bi-weekly Operations meetings
• President roundtables
• Bid meetings and customer updates
• Leadership one-on-ones

Customer & Partner Support

• Support President in maintaining relationships with builders, partners, and external stakeholders.
• Manage scheduling and logistics for executive-level client meetings and events.
• Draft follow-up communications and support relationship-management initiatives.

Event & Logistics Management

• Organize company events, leadership meetings, executive travel itineraries, and internal gatherings.
• Prepare meeting rooms, materials, minutes, and distribute outcomes as needed.

Office Leadership & Executive Support

• Oversee front-office operations and reception.
• Ensure professional appearance, organization, and efficiency within the executive office.
• Assist with onboarding processes for executives or newly acquired business units.

Qualifications

Required

• 5 years of executive administrative support experience, supporting a C-suite or President-level executive.
• Exceptional planning, organization, and multitasking abilities.
• Strong written and verbal communication skills.
• High level of professionalism, confidentiality, and emotional intelligence.

• Proficiency in Microsoft Office Suite (Outlook, Excel, Teams, Word, PowerPoint).
• Ability to anticipate needs, think proactively, and solve problems independently.

Preferred

• Experience in construction, homebuilding, manufacturing, or a related industry.
• Experience supporting executives across multiple business units or a parent-company structure.
• Familiarity with ERP systems, HRIS platforms, or workflow tools (e.g., iSolved, SharePoint, OneIT).
• Project coordination or executive operations background.

Work Environment & Physical Requirements

This role is primarily office-based and may require:

• Occasional travel to job sites, company locations, or industry events.
• Extended hours during peak periods or executive deadlines.

Synergos is an Equal Opportunity Employer. We value diversity and are committed to providing an inclusive workplace where all qualified applicants receive equal consideration regardless of background or protected status.