Office Coordinator - Temporary, Part-Time, 20 Hours Per Week

Position Summary

The Office Coordinator – Temporary, will be the first point of contact for the company. Responsibilities will include offering administrative support across the organization, welcome guests and greet visitors, as well as coordinate front-desk activities, including distributing correspondence and redirecting phone calls. The ideal candidate has excellent communication and multitasking skills, maintains a professional appearance with a genuine desire to meet the needs of others.

Key Responsibilities

• Greet employees and visitors with a positive, helpful attitude.
• Answer and direct phone calls in a timely and professional manner.
• Provide basic and accurate information in-person, via phone and email to employees and visitors.
• Provide general clerical duties including scanning, copying, faxing and mailing.
• Ensure reception area and break rooms are tidy and presentable.
• Receive deliveries; sort and distribute incoming mail.
• Coordinate office meetings. Including preparing conference rooms for meetings and ordering lunches.
• Maintain contact lists.
• Coordinate office repair & maintenance calls.
• Coordinate staff travel arrangements including transportation and accommodations
• Provide support in the execution of all company events.
• Maintain break rooms clean, organized and fully stocked. Including preparing coffee in the mornings and ensuring fresh coffee is available throughout the day.
• Maintain and monitor office supplies inventory. Daily restock of all office supplies
• Set priorities, plan and organize tasks, and complete tasks on time.
• Handle sensitive information in a confidential manner.
• Run errands as requested.
• Perform other administrative duties as assigned.
  
  

Qualifications/Competencies

• To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to allow individuals with disabilities to perform the essential functions.
• Compliance with all personnel policies.
  
  

Education, Experience & Technical Requirements

• High school degree or its equivalent.
• Proven work experience as an office coordinator, front office representative or similar role.
• Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment.
• Additional certification in Office Management is a plus.
  
  

Soft Skills

• Solid written and verbal communication skills, using correct grammar and spelling.
• Understand and respond to non-verbal signals.
• Attention to detail.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Strong customer service skills.
• Maintain a neat and well-groomed appearance.
• Respond professionally to visitors and callers.
  
  

About Synergistix

Since 1997, Synergistix has driven the commercial success of Life Sciences companies by enabling them to build strong customer relationships and highly effective sales teams. In addition, Life Sciences companies turn to Synergistix for our sample accountability services and sample management support. As we continue to grow and diversify, we are proud to offer an extraordinary company culture with a variety of exciting opportunities and career paths for dedicated professionals. To learn more about Synergistix visit, www.synergistix.com.