Purchasing Assistant

Description

• This is a clerical position responsible for performing complex purchasing and administrative staff-related duties.
• Work involves processing full range of Purchase to Pay activities requiring considerable independent judgment, initiative and discretion within the Company policies.
• Candidate must be able to work with minimum supervision.
• Acts as primary contact/liaison for Invoice Processing, responding to internal/external inquiries, issues, and concerns.
• Follows policies and procedures.
• Trusted with confidential information; screens and prioritizes mail and telephone calls, and follows through as needed
• Responsible for carrying out all duties listed below in an accurate, cost efficient and timely manner with the business unit needs in mind:
• Create shopping carts
• Create purchase orders
• Receive goods/services
• Review and manage parked invoice list
• Review and manage GR/IR report
• Investigate, solve and follow up with vendors regarding their inquiries on payment status
• Process received invoices
• Issue vendor maintenance forms
• Generate and sustain Continuous Improvement ideas
  
  

Requirements

• High school diploma or equivalent and 2-5 years administrative experience
• Associate Degree preferred with a progression of complexity and skills to provide for the following:
• Ability to process large volume of transactional data
• Demonstrated proficiency in business correspondence, spelling, grammar and basic accounting
• Intermediate knowledge of Microsoft Office Suite and intranet/internet research and departmental database management. SAP and SharePoint experience preferred.
• Ability to efficiently handle competing priorities and tasks, remain organized and meet deadlines
• Ability to establish and maintain effective working relationships with supervisor, coworkers, Business Units and Vendors
• Possess excellent written and verbal communication skills
• Ability to function within a matrix organization in which functional and business leaders have equal authority within the organization and employees report to both a functional leader and a business leader
• Ability to develop and maintain productive relationships with both a functional and business leader, who collaborate on employee issues and decisions (including performance management, compensation
• Accounts Payable/Receivable background would be a good fit
  
  

Benefits

Healthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.

Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

Vision Insurance: Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.401(k) Plan: The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first enrollment date that is at least 30 days after employment begins. Enrollment dates are each January 1st, April 1st, July 1st, and October 1st.

Technical Certification Bonus: Synectics is pleased to award its employees a bonus of up to $500 for an approved professional certification. In determining the bonus amount, Synectics will consider the cost of the test(s) for any certification relating to your current position, achieved during your employment with us. Only one Certification Bonus per calendar year may be awarded per employee. Only current, active employees will be eligible to receive this bonus. It will be awarded 90 days after the Synectics office has received documentation confirming the successful completion of the certification.

Synectics is an equal opportunity employer.