Accounts Payable Operations Specialist

Day in the life

Morning begins with a review of new vendor invoices. You match each one to its purchase order, double-check pricing and payment terms, confirm the correct GL and department coding, and make sure all approvals are documented. Before lunch, you enter a batch into the ERP, research a sales and use tax question, and return a quick call to a vendor about payment timing. In the afternoon, you reconcile a monthly vendor statement, post daily corporate card transactions with accurate coding and approvals, and jump in to back up order entry when the team needs an extra hand.

What you’ll be responsible for

• Validating vendor invoices by matching to purchase orders and verifying prices, payment terms, and other charges while ensuring accurate GL and department coding with appropriate approval documentation.
• Reviewing invoices for correct sales and use tax application and assisting with related tax research.
• Performing daily invoice entry into the ERP system with precision and timeliness.
• Communicating with vendors to resolve payment status questions and discrepancies.
• Ensuring invoices are paid accurately and on schedule.
• Reconciling vendor accounts by matching monthly statements to recorded transactions and resolving variances.
• Recording daily credit card transactions, assigning proper GL and department codes, and confirming required approvals are on file.
• Supporting the accounting team with additional tasks to drive departmental and company success.
• Serving as a back-up for customer service/order entry when needed.
• Providing administrative and clerical support as part of daily operations.
• Taking on other responsibilities as assigned by management.

Minimum experience

• Associate degree in accounting, finance, or a related field plus 2 years of experience; OR
• Bachelor’s degree in accounting, finance, or a related field.

Skills that set you up for success

• Exceptional interpersonal, analytical, follow-up, and problem-solving abilities; meticulous attention to detail; and the ability to turn data into clear, actionable reports.
• Strong organizational habits with the capacity to manage multiple priorities and a high volume of work under deadlines.
• Clear written and verbal communication skills.
• Solid understanding of payments, accounting, and budgeting, along with familiarity with modern office practices and procedures.
• Comfort with computers and electronic data processing.
• Proficiency with Microsoft Office, especially Excel.