What are the responsibilities and job description for the Senior Proposal Writer position at Synapse Business Systems, Inc?
Company Description Synapse Business Systems, Inc. is a rapidly growing, SBA-certified and ISO-certified IT solutions provider serving Federal Government and commercial clients. The company specializes in Data Management, Cybersecurity, Program Management, SharePoint solutions, ServiceNow, Application Development, and Cloud Computing. Synapse holds multiple contract vehicles, including GSA STARS III and GSA MAS with an 8(a) pool, enabling direct awards up to $4.5 million. Recognized repeatedly by Inc. and other organizations as one of the fastest-growing and top minority-owned businesses in the Mid-Atlantic region, Synapse emphasizes honesty, integrity, and accountability. The organization is committed to partnering with clients, understanding their needs, and delivering pragmatic, innovative solutions through an empowered and highly engaged workforce.
Role Description The Senior Proposal Writer will lead the development and delivery of high-quality, compliant, and competitive proposals for Federal and commercial opportunities. This full-time, on-site role in Herndon, VA involves managing proposal writing activities from opportunity assessment through final submission, including analyzing RFPs, drafting responses, coordinating inputs from technical and management teams, and ensuring alignment with company standards. The Senior Proposal Writer will create, edit, and refine technical, management, and past performance sections; maintain proposal templates and content libraries; and support color team reviews. This role will collaborate closely with business development, capture, and subject matter experts to develop win themes, messaging, and value propositions that reflect Synapse’s capabilities. The individual will also contribute to continuous improvement of proposal processes, tools, and best practices.
Qualifications
Role Description The Senior Proposal Writer will lead the development and delivery of high-quality, compliant, and competitive proposals for Federal and commercial opportunities. This full-time, on-site role in Herndon, VA involves managing proposal writing activities from opportunity assessment through final submission, including analyzing RFPs, drafting responses, coordinating inputs from technical and management teams, and ensuring alignment with company standards. The Senior Proposal Writer will create, edit, and refine technical, management, and past performance sections; maintain proposal templates and content libraries; and support color team reviews. This role will collaborate closely with business development, capture, and subject matter experts to develop win themes, messaging, and value propositions that reflect Synapse’s capabilities. The individual will also contribute to continuous improvement of proposal processes, tools, and best practices.
Qualifications
- Ability to manage end-to-end proposal activities, including Proposal Management and RFP analysis.
- Demonstrated strength in Technical Writing and Proposal Writing for Federal and commercial IT services.
- Excellent Communication skills for collaborating with cross-functional teams and presenting proposal content clearly.
- Experience working with or supporting IT-focused proposals (e.g., Cybersecurity, Data Management, Cloud, Application Development).
- Strong organization, attention to detail, and ability to meet tight deadlines in a fast-paced environment.
- Proficiency in standard office and collaboration tools (e.g., Microsoft Word, PowerPoint, Excel, SharePoint, Teams).
- Bachelor’s degree in English, Communications, Technical Writing, Business, or related field, or equivalent practical experience.
- Prior experience in government contracting and familiarity with federal acquisition and proposal processes (e.g., FAR) is highly beneficial.