Human Resources Assistant

Recruiting Firm: Symbiotic Services Industry: Manufacturing / Industrial Operations Department: Human Resources Work Arrangement: On-site Reports To: Human Resources Manager FLSA Status: Non-Exempt Employment Type: Temporary, with potential for extension Assignment Duration: Through December 2026, with potential for extension Schedule: To be confirmed; flexible hours anticipated

Position Overview

Symbiotic Services is seeking a detail-oriented, organized, and personable Human Resources Assistant on behalf of our client, an established manufacturing organization.

The Human Resources Assistant will provide administrative and operational support to the HR department, assisting with recruiting coordination, pre-employment processing, employee onboarding, benefits administration, HR information systems, and employee inquiries.

The ideal candidate will demonstrate strong organizational skills, exceptional attention to detail, and the ability to maintain confidentiality while managing multiple priorities in a fast-paced manufacturing environment.

Key Responsibilities

Recruiting & Employee Onboarding

• Review employment applications and resumes to identify qualified candidates.
  

• Coordinate pre-employment activities, including background checks, drug screenings, employment documentation, and required forms.
  

• Monitor pre-employment requirements to ensure timely completion before employee start dates.
  

• Prepare new-hire paperwork and assist with onboarding and orientation activities.
  

• Maintain accurate applicant and employee records throughout the hiring process.
  

HR Administration & Systems

• Utilize ADP to enter new-hire information, update employee records, generate reports, and complete routine HR transactions.
  

• Maintain confidential personnel files, employment records, and HR documentation.
  

• Assist with employee information updates, performance evaluations, compensation changes, tax forms, and I-9 documentation.
  

• Ensure employee records are accurate, organized, and maintained in accordance with applicable regulations.
  

• Provide administrative assistance with HR initiatives, departmental projects, employee programs, and meetings.
  

Employee Support & Benefits Administration

• Serve as an initial point of contact for routine employee questions regarding HR policies, payroll, benefits, and employee programs.
  

• Assist employees with benefits eligibility, enrollment procedures, payroll deductions, and available resources.
  

• Help employees navigate ADP and access payroll, benefits, and HR information.
  

• Support annual benefits open enrollment and related administrative activities.
  

• Escalate sensitive employee concerns to HR management when appropriate.
  

• Build positive working relationships and provide responsive, professional employee support.
  

Compliance & Workplace Safety

• Protect confidential employee, applicant, payroll, and benefits information.
  

• Assist with compliance related to federal and state employment regulations.
  

• Maintain accurate HR documentation and recordkeeping practices.
  

• Follow established HR policies, procedures, and internal controls.
  

• Promote compliance with workplace safety guidelines and personal protective equipment (PPE) requirements.
  

Requirements

Required Qualifications

• High school diploma or equivalent.
  

• 1–3 years of administrative, office support, or Human Resources experience.
  

• Strong organizational skills and exceptional attention to detail.
  

• Excellent written and verbal communication skills.
  

• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
  

• Ability to handle confidential employee information with professionalism and discretion.
  

• Strong interpersonal and customer service skills.
  

• Ability to prioritize competing responsibilities, work independently, and meet deadlines.
  

• Basic understanding of HR practices, employee benefits, and administrative procedures.
  

Preferred Qualifications

• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field.
  

• Bilingual proficiency in English and Spanish strongly preferred, particularly for communicating with Spanish-speaking employees.
  

• Experience with ADP or similar HRIS/payroll systems.
  

• Previous HR experience within manufacturing, industrial, or production environments.
  

• Familiarity with employee onboarding, benefits administration, and HR compliance.
  

• Working knowledge of federal and state employment, payroll, and workplace safety regulations.
  

Key Skills & Competencies

• HR Administration & Employee Records Management
  

• Recruiting Coordination & Pre-Employment Processing
  

• Employee Onboarding & Orientation
  

• ADP & HRIS Data Management
  

• Benefits Administration & Employee Support
  

• Microsoft Office Proficiency
  

• Confidentiality & Professional Judgment
  

• Strong Organizational & Multitasking Skills
  

• Employee Communication & Customer Service
  

• Problem-Solving & Attention to Detail
  

• Bilingual Communication (English/Spanish Preferred)
  

• Manufacturing Workforce Support
  

Position Details & Schedule

This is a temporary, on-site opportunity expected to continue through December 2026, with the possibility of an extension based on business needs.

The final work schedule will be confirmed during the recruitment process. The anticipated schedule may include flexible hours ranging from 15–30 hours per week.

Work Environment & Physical Requirements

• Primarily office-based within a manufacturing facility.
  

• Extended periods of sitting and computer use.
  

• Ability to operate standard office equipment.
  

• Occasional standing, walking, bending, reaching, and lifting items weighing less than 15 pounds.
  

• Periodic visits to manufacturing or production areas.
  

• Potential exposure to moderate noise, dust, machinery, and typical manufacturing conditions.
  

• Adherence to established safety procedures and PPE requirements.
  

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Why Consider This Opportunity?

This position provides an opportunity to gain valuable experience supporting a busy Human Resources department within a manufacturing organization. The successful candidate will contribute to essential HR operations while expanding their knowledge of recruiting, onboarding, employee benefits, compliance, and HR information systems.

The temporary assignment also offers the potential for an extension based on organizational needs.

Apply Today

Symbiotic Services is actively recruiting qualified candidates for this Human Resources Assistant opportunity.

If you are organized, detail-oriented, enjoy supporting employees, and have experience in administrative or Human Resources functions, we encourage you to apply.

Symbiotic Services — Connecting Talent with Opportunity.