What are the responsibilities and job description for the Office Manager position at SYKLEA?
Office Manager (Admin / HR / Compliance)
Location: 224 S Lincoln Ave, Vineland, NJ 08361, USA
Type: Full-time preferred (open to hourly / part-time to start)
Reports to: Management (US & HQ coordination)
Role Summary
The Office & Operations Manager will support the day-to-day administrative, HR, and operational needs of the U.S. entity.
This role acts as the local backbone of the organization, coordinating with accountants, lawyers, payroll providers, and management to ensure smooth operations and compliance.
This is a hands-on, operational role, not a purely clerical position.
Key Responsibilities
Administration & Operations
- Manage office administration (vendors, supplies, utilities, leases)
- Coordinate invoices and prepare documentation for accounting
- Maintain organized records (contracts, policies, filings)
- Support management with operational follow-ups
HR & People Operations
- Coordinate employee onboarding/offboarding (W-4, I-9, benefits setup)
- Collect and transmit payroll inputs to external payroll provider
- Track time off, absences, and basic HR records
- Act as point of contact for employees on admin/HR topics
Payroll & Compliance (Coordination only)
- Liaise with external accountants and payroll providers
- Ensure timely submission of payroll data
- Track compliance deadlines (NJ state, federal requirements)
- Coordinate insurance and benefits administration
External Liaison
- Interface with:
- Accountants / CPAs
- Immigration lawyers
- Insurance providers
- Benefits providers
- Escalate issues to management when needed
Required Profile
Experience
- Office Manager
- Operations Coordinator
- HR / People Ops Administrator
- Experience in a small or mid-size company environment
- Prior exposure to payroll and HR processes in the U.S.
Skills
- Strong organizational and follow-up skills
- Comfortable working with external service providers
- Familiar with payroll systems (ADP, Gusto, Paychex, etc.)
- Basic understanding of accounting workflows (QuickBooks a plus)
- Excellent written and verbal English
- Reliable, detail-oriented, discreet
Nice to Have
- Experience in industrial, engineering, or technical environments
- Experience supporting international management teams
Compensation (Vineland / South NJ market)
- Flexible ramp-up possible (part-time → full-time possible)
- Preferably full time
Why This Role Matters
This role ensures:
- Clean payroll and HR operations
- No compliance surprises
- Reduced management distraction
- Smooth coordination between U.S. operations and external advisors
Job Type: Full-time
Pay: $45,000.00 - $50,000.00 per year
Benefits:
- Employee assistance program
- Flexible schedule
- Health insurance
- Paid time off
Work Location: In person
Salary : $45,000 - $50,000