What are the responsibilities and job description for the Accounts Payable & Purchasing Assistant position at swosu?
Job Summary:
This position position performs accounting activities related to the efficient maintenance and processing of accounts payable transactions, including travel payment, purchase card processing, and document imaging activities. They will also help with Purchase Orders and Purchasing. Acts as a resource for the Business Services Office and builds effective, strong working relationships to enhance department operations and functions.
Essential Duties & Responsibilities:
- Provide administrative support services to the department in a manner that professionally, cordially, and efficiently assists students, faculty, staff, and visitors
- Responsibilities includes ensuring invoices, travel payments, and purchase card transactions are paid timely and accurately
- Assist in travel related processes
- Assist with processing purchase orders and bids
- Responsible for researching and resolving vendor statement or past due issues in a timely and accurate manner
- Communicate with Office of Management and Enterprise Services (OMES) as needed on transmissions, claim procedures, state rules, and warrant information
- Responsible for the completion, submission, and maintenance of office supplies and inventory
- Other duties as assigned
Competencies:
- Ability to multi-task, organized, manages time effectively, and keeps tasks appropriately prioritized
- Remains knowledgeable applicable regulations, policies, and protocols
- Ability to work with, assist, lead, and take directions from others in the interest of moving processes and programs forward to the desired outcome
Work Setting:
- Reports to Business Services Comptroller
- Expectation of on-campus presence with attendance and punctuality
- Promote personal safety, safety procedures, and a safe work environment
- Employment at will
- Full-time status
- 12-month appointment
- Non-exempt
About SWOSU:
With locations in Weatherford, Yukon, Sayre, and online degree programs, SWOSU is one of the leading regional universities in the country. See what makes SWOSU and Weatherford so great!