HR Assistant

Position: HR Assistant
Location: Oakland, CA (Hybrid – Local Bay Area candidates only)
Pay Rate: $28/hr
Duration: Through 12/31/2026

In this role, you'll provide administrative and operational support for PG&E's NERC Personnel Risk Assessment (PRA) program, helping coordinate background checks, maintain compliance documentation, and support HR operations in a fast-paced environment.

Key Responsibilities:

• Coordinate and track NERC PRA background check requests from initiation through completion.
• Review background check information and documentation for accuracy and completeness.
• Maintain accurate records in HR, applicant tracking, and case management systems.
• Partner with HR, Compliance, Security, vendors, and business stakeholders to ensure timely processing.
• Monitor case queues, aging items, renewals, and outstanding requests to meet compliance deadlines.
• Communicate status updates and required documentation to employees, contractors, vendors, and internal partners.
• Handle confidential information while providing administrative and operational support.
• Escalate compliance issues, delays, or complex cases when appropriate.
• Prepare reports and support compliance tracking and process improvement initiatives.

Qualifications:

• Experience in HR compliance, onboarding, HR operations, or administrative support.
• Experience processing background checks and tracking compliance documentation.
• Experience using HRIS, applicant tracking systems (ATS), CRM, or case management systems.
• Proficiency with Microsoft Office, including Outlook, Excel, Word, and Teams.
• Strong organizational skills with the ability to manage multiple cases and deadlines.
• Excellent attention to detail, communication, confidentiality, and customer service skills.
• Ability to work independently in a fast-paced, compliance-driven environment.
• Experience with SharePoint, advanced Excel, or regulated compliance programs (NERC PRA) is a plus.